KSC1 Demonstrated ability to work as part of a team and to communicate effectively with parents, teachers and students in a busy school environment.

KSC2 Demonstrated highly developed organisational and administrative skills with a demonstrated ability to utilise effective time management strategies, establish priorities, and to meet deadlines. 

KSC3 Possess the technical knowledge and expertise relevant to the position, CASES21 Finance & Administration, Compass and the capacity to provide support to the Principal and Business Manager.

KSC4 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

KSC5 Demonstrated Commitment to professional learning and growth.

Support financial and budgetary processes by

• ensuring the availability of system generated financial reports,
• appropriate recording of payments and receipts via all methods (cash, eftpos, direct debit, Bpay, CSEF and compass)
• Maintain and operate the CASES21 Accounts Receivable Package including all invoicing and accounts receivable, camps/excursions reconciliations, refunds/credits, ensuring that all information is recorded in a timely manner.
• Liase with Performing Arts Manager and Sports Precinct Manager to invoice external hirers and follow up payment of invoices,
• Undertake banking duties
• Co-ordinate the processing of the Camp, Sport & Excursion Fund
• Assist with reception duties, including attending to visitors to the school, and ensuring messages etc are delivered to the appropriate person in an efficient and timely manner whilst keeping abreast of current and up-to-date College information, policies and procedures
• Assist with the maintenance of all aspects of the CASES21 Finance package, which will include the timely updating of all student records and enrolments
• Assist with administration, data entry, word processing, and telephone enquiries
• Assist with First Aid duties and administer medication to students as required
• Assist in the identification of own training needs and attend Professional Development
• Administer parent payment arrangements on compass, including follow up of rejected payments.
• Handle parent fee-related enquiries in a professional and friendly manner
• Administer Course Confirmation Module in Compass for Rowville Sports Academy, Rowville Institute of the Arts, Maths Science Academy, and General Excellence.
• Obtain cooperation amongst staff within the work area and supervise the performance of tasks
• Ensure confidentiality of parent information, records and private situations is maintained

Other duties as requested by the Business Managers and / or Principal

• Maintain school's records system in CASES21, including but not limited to student, staff and school records, Accounts Payable and Receivable.
• Liaise with staff and parents regarding Camps & excursions, fees and other charges.
• Set up events on Compass for Camps/Excursion/Incursion notices
• Create Family payments in CASES 21 and Compass
• Monitor payments received and follow up on outstanding amounts
• Reconcile parent payments between CASES21 and Compass
• Administer CSEF application process
• Manage fund raising activities.
• Overseeing Compass Operations
• Prepare external hirer invoices
• General Administration
• Ensure the provision of a range of administrative support functions for the Principal team and teaching staff.
• Provide administrative support to external service providers as required.
• Provide required level of administrative support for school events, functions and projects. Access and manage student management system (Compass)
• Other duties as required by the Principal/Business Managers
• Attend to general reception duties as required

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Please ensure that your application includes:

• a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
• a section addressing the selection criteria and the requirements for application under the Who May Apply section
• names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.