Accounts Receivable Officer

Job posted: 21/06/2022
Applications close: 04/07/2022 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 11/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1284299

Reference: 1284299

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

KSC1 Demonstrated ability to work as part of a team and to communicate effectively with parents, teachers and students in a busy school environment.

KSC2 Demonstrated highly developed organisational and administrative skills with a demonstrated ability to utilise effective time management strategies, establish priorities, and to meet deadlines. 

KSC3 Possess the technical knowledge and expertise relevant to the position, CASES21 Finance & Administration, Compass and the capacity to provide support to the Principal and Business Manager.

KSC4 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

KSC5 Demonstrated Commitment to professional learning and growth.


Support financial and budgetary processes by

  • ensuring the availability of system generated financial reports,
  • appropriate recording of payments and receipts via all methods (cash, eftpos, direct debit, Bpay, CSEF and compass)
  • Maintain and operate the CASES21 Accounts Receivable Package including all invoicing and accounts receivable, camps/excursions reconciliations, refunds/credits, ensuring that all information is recorded in a timely manner.
  • Liase with Performing Arts Manager and Sports Precinct Manager to invoice external hirers and follow up payment of invoices,
  • Undertake banking duties
  • Co-ordinate the processing of the Camp, Sport & Excursion Fund
  • Assist with reception duties, including attending to visitors to the school, and ensuring messages etc are delivered to the appropriate person in an efficient and timely manner whilst keeping abreast of current and up-to-date College information, policies and procedures
  • Assist with the maintenance of all aspects of the CASES21 Finance package, which will include the timely updating of all student records and enrolments
  • Assist with administration, data entry, word processing, and telephone enquiries
  • Assist with First Aid duties and administer medication to students as required
  • Assist in the identification of own training needs and attend Professional Development
  • Administer parent payment arrangements on compass, including follow up of rejected payments.
  • Handle parent fee-related enquiries in a professional and friendly manner
  • Administer Course Confirmation Module in Compass for Rowville Sports Academy, Rowville Institute of the Arts, Maths Science Academy, and General Excellence.
  • Obtain cooperation amongst staff within the work area and supervise the performance of tasks
  • Ensure confidentiality of parent information, records and private situations is maintained

Other duties as requested by the Business Managers and / or Principal



  • Maintain school's records system in CASES21, including but not limited to student, staff and school records, Accounts Payable and Receivable.
  • Liaise with staff and parents regarding Camps & excursions, fees and other charges.
  • Set up events on Compass for Camps/Excursion/Incursion notices
  • Create Family payments in CASES 21 and Compass
  • Monitor payments received and follow up on outstanding amounts
  • Reconcile parent payments between CASES21 and Compass
  • Administer CSEF application process
  • Manage fund raising activities.
  • Overseeing Compass Operations
  • Prepare external hirer invoices
  • General Administration
  • Ensure the provision of a range of administrative support functions for the Principal team and teaching staff.
  • Provide administrative support to external service providers as required.
  • Provide required level of administrative support for school events, functions and projects. Access and manage student management system (Compass)
  • Other duties as required by the Principal/Business Managers
  • Attend to general reception duties as required

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Please ensure that your application includes:

  • a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Please refer to our website rowville.vic.edu.au

Accounts Receivable Officer

Job type:

Full time / From 11/07/2022

Job classification:

Not provided


Tania Szabo | 03 9755 4555

Accounts Receivable Officer