Admin Assistant - General

Job posted: 09/05/2022
Applications close: 22/05/2022 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 11/07/2022 - 09/07/2023

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1277928

Reference: 1277928

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.


[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Knox Park Primary School was established in 1971, in the attractive, natural bushland setting adjacent to Lakewood Reserve in Knoxfield, a north-eastern suburb of Victoria.  The current school enrolment is 271 students with 33 staff.

Knox Park Primary School is committed to providing a safe, supportive and inclusive environment for all students, staff and members of our community. Our school recognises the importance of the partnership between school and home to support student learning, engagement and wellbeing. We share a commitment to, and a responsibility for, creating an inclusive and safe school environment for our students. We strive to create a school that is inclusive and safe, where everyone is empowered to participate and learn.

Incorporated in the school’s delivery of its programs are:

  • A comprehensive Arts program; visual and performing programs; including music tuition, school choirs, bi annual whole school Production and Art show.
  • A Health and Physical Education program encompassing a broad range of experiences including Interschool Sports, Hoop Time, Swimming, Cross Country and Athletics.
  • Mandarin; with sister school relationship.
    Our commitment to the School Wide Positive Behaviour Support Approach (SWPBS) acknowledges that student wellbeing and student learning outcomes are closely linked. We have a strong commitment to develop each student as a person, learner and responsible community minded citizen.  Self-regulation and self-esteem are viewed as an integral part of this process, developed through our Student Wellbeing programs including a Foundation to Year 5 Buddies Program, Student First Aid Training, Family Life, and Leadership Program for Year 5 and 6 students.
    Students are involved in the wider community through participation in cultural, artistic, environmental and sporting activities.  They participate in community projects and perform for community groups, at festivals and at special exhibitions.  We are involved in the ‘Friends of Lakewood’ environmental project and are highly committed to Global Education. 
    School programs are further extended through our whole school camping and excursion program, with students participating in camps of increasing length through their primary school years. Other opportunities offered include visiting artists and performing groups, sports clinics, educational speakers, STEM incursions and a robotics program.
    A transition program is conducted for pre-school children and students transitioning to Year 7.
    Facilities include well-maintained classrooms, a Library, a Visual Arts room with kiln, a Performing Arts room, and a
    General Purpose room with kitchen facilities and toilets. Attractive gardens and grounds complement the many playgrounds and playing areas and provide children opportunities to engage with their natural environment.
    Parental involvement is encouraged and valued within the curriculum and classrooms. We have an extremely active Parents Association and School Council.
    ‘Together we learn and achieve’ the school motto reflects the partnership where all members of the school community actively work together to create a caring and safe environment, in which students can take responsibility for their own learning and have the right to realise their full potential. 
    Knox Park Primary School’s values are Resilience, Tolerance and Personal Best.
  • Resilience - We are resilient learners who bounce back from disappointments, and support others around us to do the same. 
  • Tolerance - We model and demonstrate tolerance by recognizing the right of every individual to have opinions that differ to our own, and celebrate that our differences make us a richer community.
  • Personal Best - We strive for our own personal best by trying our hardest and working to achieve to the best of our ability.
    Website: www.knoxparkps.vic.edu.au


Admin Assistant - General

Job type:

Part time / From 11/07/2022 - 09/07/2023

Job classification:

Not provided


Mark Hanson | 039/763-6533

Admin Assistant - General