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Admin Assistant - General

Job posted: 11/05/2022
Applications close: 24/05/2022 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 06/06/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1278379

Reference: 1278379

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.

Role

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

Responsibilities

  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Davis Creek Primary School is seeking an enthusiastic, innovative and energetic Administrative Officer to work as part of the school team and school community to build our learning culture at our wonderful school in Tarneit.

Davis Creek Primary School opened in 2020 and caters for Prep to Year 6 children. In 2021 our kindergarten opened on site.

The school is situated at 65 Wootten Road, Tarneit. We have an administration building including library, two learning community buildings and a Performing Arts and Physical Education (PAPE) building. These includes flexible collaborative learning spaces, explicit instruction glassed rooms, presentation spaces, quiet reading areas or small group nooks, specialist labs, games and construction settings and staff work spaces.

Our school is developing a rich curriculum using an international curriculum framework of the Primary Years Program with also a rigorous focus on teaching literacy and numeracy. We also implement the Berry Street Education Model as our structure to student wellbeing.

Our Motto:

Balit Djerring-Stronger Together

Vision

Davis Creek Primary School’s vision is to nurture a creative and collaborative learning environment where teachers and students can;

  • achieve beyond their goals and provide excellence in teaching and learning in a safe and supportive education environment
  • flourish as caring individuals who display compassion and build positive relationships
  • embrace challenges and take principled action, both locally and globally developing international mindedness
  • be engaged, empowered and energised learners who demonstrate a high level of agency
  • develop positive and genuine partnerships with the community.

Mission

Davis Creek Primary School’s mission is to develop and support a successful and inclusive environment where all students actively participate in and assume ownership of their learning. Together we create a rigorous instructional program, which promotes globally minded, creative, curious, confident, and reflective lifelong learners.

Values

Davis Creek Primary School’s values are based on the acronym of C.A.R.E.

 Curious, Agency, Respect and Excellence

Please visit our website to learn more about our school to ensure it is a great match for you. A school tour for interested applicants will take place on Tuesday 17th May 2022 at 4.00pm. Please present to Reception.

Other Information

A school tour for interested applicants will take place on Tuesday 17th May 2022 at 4.00pm. Please present to Reception.

Admin Assistant - General

Job type:

Full time / From 06/06/2022

Job classification:

Not provided

Contact:

Philip Fox | (03) 9749 9800

Admin Assistant - General