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Admin Assistant - General

Job posted: 11/05/2022
Applications close: 24/05/2022 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 06/06/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1278390

Reference: 1278390

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1    Demonstrated experience and skills in coordinating a specific education support function utilising CASES, Compass.

SC2    Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6    Demonstrated commitment to professional learning and growth for both self and others.

Role

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role. 

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Davis Creek Primary School is seeking an enthusiastic, innovative and energetic Administrative Officer to work as part of the school team and school community to build our learning culture at our wonderful school in Tarneit.

Davis Creek Primary School opened in 2020 and caters for Prep to Year 6 children. In 2021 our kindergarten opened on site.

The school is situated at 65 Wootten Road, Tarneit. We have an administration building including library, two learning community buildings and a Performing Arts and Physical Education (PAPE) building. These includes flexible collaborative learning spaces, explicit instruction glassed rooms, presentation spaces, quiet reading areas or small group nooks, specialist labs, games and construction settings and staff work spaces.

Our school is developing a rich curriculum using an international curriculum framework of the Primary Years Program with also a rigorous focus on teaching literacy and numeracy. We also implement the Berry Street Education Model as our structure to student wellbeing.

Our Motto:

Balit Djerring-Stronger Together

Vision

Davis Creek Primary School’s vision is to nurture a creative and collaborative learning environment where teachers and students can;

  • achieve beyond their goals and provide excellence in teaching and learning in a safe and supportive education environment
  • flourish as caring individuals who display compassion and build positive relationships
  • embrace challenges and take principled action, both locally and globally developing international mindedness
  • be engaged, empowered and energised learners who demonstrate a high level of agency
  • develop positive and genuine partnerships with the community.

Mission

Davis Creek Primary School’s mission is to develop and support a successful and inclusive environment where all students actively participate in and assume ownership of their learning. Together we create a rigorous instructional program, which promotes globally minded, creative, curious, confident, and reflective lifelong learners.

Values

Davis Creek Primary School’s values are based on the acronym of C.A.R.E.

 Curious, Agency, Respect and Excellence

Please visit our website to learn more about our school to ensure it is a great match for you. A school tour for interested applicants will take place on Tuesday 17th May 2022 at 4.00pm. Please present to Reception.

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

A school tour for interested applicants will take place on Tuesday 17th May 2022 at 4.00pm. Please present to Reception.

Admin Assistant - General

Job type:

Full time / From 06/06/2022

Job classification:

Not provided

Contact:

Philip Fox | (03) 9749 9800

Admin Assistant - General