Admin Assistant - General

Job posted: 13/05/2022
Applications close: 26/05/2022 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Part time / From 06/06/2022 - 20/12/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1278712

Reference: 1278712

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Selection Criteria

SC1    Demonstrated experience and skills in coordinating a specific education support function.

SC2    Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6    Demonstrated commitment to professional learning and growth for both self and others.


[Attendance requirement for this position]

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role. 

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

This position may have the potential to get involved in HR and Finance Management, therefore demonstrated financial experience at ES level 2 would be highly regarded.

Start date and hours negotiable.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Aberfeldie Primary School was built in 1925 in a well-established, residential area in which many residents are third or fourth generation local families. The enrolment is currently 385. The majority of students are from English speaking backgrounds, with increasing numbers of students enrolling from other countries. The schools cultural mix has become more diverse with approximately ten percent of students coming from a family where one or more parent speaks a language other than English.

The school is located on 4.5 hectares and boasts several large playgrounds, oval and courts to cater for all ages and school activities. Facilities also include a Gymnasium, Library, eight netball courts and outside performance space. At the end of 2019, we officially opened the Joan Kirner Arts and Creativity Hub, which was recent remodel and Building Project with a new Art space, Library, flexible/multipurpose space and rooms for music tuition. The works also the the refurbishment of three existing classroom spaces. 2019 also saw the utilisation of the Inclusive School Grant to create a passive learning and sensory garden space, on the eastern end of the school. Completion of this space saw the development of the Cultivating Communities Food Garden Program.

The school's leadership structure has undergone significant changes across this strategic plan period. Over this period, Aberfeldie saw the change of principal, which included the assistant principal acting in the role for some time, the appointment of two curriculum and pedagogy learning specialists and reduction of one leading teacher going into 2020. Further to this, engagement in the Professional Learning Community initiative saw the introduction of the PLC leadership roles that took the place of the team leader positions. We are developing in our use of the Professional Learning Community (PLC) model, which is data driven to ensure research based teaching practices are implemented. The PLC leadership team work collaboratively to develop their leadership practice and design pedagogical inquiries for their teams.

Our aim is to develop students who are confident and self-motivated and demonstrate high standards of literacy and numeracy. We encourage our students to be resilient, compassionate, adaptable and well-informed members of their community. The school provides a balanced, comprehensive and challenging curriculum with a focus on developing sound skills in literacy and numeracy. The Victorian curriculum framework is the foundation for our teaching and assessment.

Specialist programs include Physical Education, Languages (Japanese) and Arts. Student well-being programs are offered across the school to ensure that curriculum and welfare are integrally linked. We aim to nurture our students so that they become resilient, compassionate, adaptable and well-informed members of their community through the school’s Values of ‘Inclusion, Innovation and Success’ and School Vision of: “to see students succeeding academically, physically and socially supported by innovative teachers and an inclusive community”.

Aberfeldie Primary is committed to preparing students for the future and has actively promoted the use of technology as a learning tool across all curriculum areas. Year 3 – 6 students have their own iPads and they are integrated across all learning areas to support student learning.  The school also has sets of laptops and invests heavily in iPads for student use across the whole school, as well as ensuring that all classrooms have access to interactive televisions.

A school tour is highly recommended and times can be scheduled through the school office on 9337 8084.


Admin Assistant - General

Job type:

Part time / From 06/06/2022 - 20/12/2022

Job classification:

Not provided


Nathan Gage | 03 9337 8084

Admin Assistant - General