Admin Assistant - General

Job posted: 24/06/2022
Applications close: 07/07/2022 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 18/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1285136

Reference: 1285136

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.


Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Location Profile

Parktone Primary School opened in 1961 and is situated in a quiet residential street in Parkdale in the City of Kingston.  The school is on a 2.5hectare site.  Our buildings consist of 24 classrooms, library, inclusion lounge, stadium, and before & after school care area.  Our capital works project worth $4.6 million comprises of:-

  • upgrading multipurpose hall acoustics which comprises of a Japanese room, Visual Arts room, canteen, bathroom facilities and a competition size basketball/netball court. It has been in use since the beginning of 2019
  • Relocating Mod 5 portables to create a learning hub
  • Building a state-of-the-art library that will complement our flexible learning at Parktone primary school

The learning facilities of Parktone are set-in well-maintained grounds which has a variety of outdoor play areas for students.

Enrolments are currently approximately 539.  Literacy and Numeracy are priority school programs. Specialist programs in Visual Arts, Physical Education, STEAM and Japanese provide students with outstanding opportunities to discover and develop their interests and skills.  The extra–curricular activities available to children include after school sports, guitar, piano, drums, vocal tuition, movie making and film production, Art Club, Japanese Club, Aerobics, Glee Club, Lego Club, Science Club and Robotics which adds to skill development and promotes student confidence.

In a stimulating and challenging teaching and learning environment, individual students are supported and encouraged to develop their talents, leadership skills, build resilience and confidence, and have respect for themselves and others. Stephen Covey’s ‘7 Habits of Highly Effective People’ is a character development approach demonstrated by staff across all teaching and learning experiences as part of The Leader In Me program. Teachers explicitly teach and model the ‘7 Habits’ through lessons, academic and personal goal setting and tracking and celebration of student talents and strengths through Leadership Notebooks. Parktone Primary School is recognised as a Leader In Me Lighthouse School and as such has regular Leadership Days where schools from across the state come to observe best practise.

We have transformed traditional classrooms into 21st century global learning centres.  Classrooms have been expanded, painted and re-organised, which caters for a wide range of teaching and learning styles. Teachers and children have continuous access to a world of knowledge through banks of computers, iPod Touch, laptops, iPads and SMARTboards.  The learning environment now matches the outstanding quality of our teachers.  The children are developing a more sophisticated approach to their learning as teachers lead them through targeted like-needs teaching and learning approaches and inquiry-based learning frameworks, in flexible learning spaces.

It is a privilege to receive encouragement and support from the parent community.  We have so many proactive and positive parents who contribute readily to support the school’s values and programs.  Parents in the wider community are also showing their support for Parktone, by enrolling their children in record numbers.  When parents choose to enrol their children at Parktone Primary, they are declaring their interest, respect, and trust in what we do. 

The Parktone school community has a powerful synergy, and its spirit is radiant!

Admin Assistant - General

Job type:

Part time / From 18/07/2022

Job classification:

Not provided


Genevieve Casonato | 03 9580 1207

Admin Assistant - General