Admin Assistant - General

Job posted: 17/11/2022
Applications close: 30/11/2022 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 27/01/2023 - 06/04/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1316134

Reference: 1316134

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.

SC6    Demonstrated proficiency in the use of school related programs, such as Cases21 and Compass.


Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role. 

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.

Location Profile

Footscray Primary School is a Foundation to Year 6 school that has served the local community for 160 years. Located in Melbourne’s inner west, we are proud of our strong community connections and global outlook. More than 30 cultures and a variety of socio-economic dynamics are represented within the school’s population of approximately 360 students. We believe this diversity provides rich and authentic opportunities for our students to develop empathy, understanding and open-mindedness.

Our community values are showcased through initiatives such as the All Aboard project, which aims to ensure every student can attend excursions, participate in all school activities and wear appropriate uniform regardless of their financial background, and our strong focus on student wellbeing, which builds empathy and emotional intelligence. We value our parents as partners and come together as a community often through events organised by the FPS social club. We have an active public Facebook page where we showcase achievements and connect informally as a school community.

Footscray Primary School's central purpose is Learning for Living. We offer an inquiry-based curriculum through the International Baccalaureate Primary Years Program (PYP), underpinned by the Victorian Curriculum. Through the PYP, we provide opportunities for our students to understand essential concepts, skills, knowledge and attitudes that will enable them to be life-long learners in our ever-changing world.

Footscray Primary School is a Designated Bilingual Program school and we value the many benefits of language learning. In 2021, we introduced an Italian Bilingual program. Commencing with Foundation and Year 1 students in 2021 and continuing with each new cohort following, students learn 50% of the Victorian Curriculum in Italian and 50% in English. Students within the bilingual program also learn an hour of Vietnamese language each week delivered through the ELLA (Early Learning Languages Australia). In 2022, our Year 3-6 students will learn Vietnamese two hours a week; one hour of language learning and an hour of Music delivered in Vietnamese Language.

Footscray Primary School is a proud member of the Footscray Learning Precinct. The precinct is championing excellence in learning and teaching at all stages of education, building upon the richness and diversity of the community and provides opportunities for learning in new ways. We enjoy a strong collaborative partnership with Footscray High, Footscray City PS, and Victoria University to ensure we are continually working towards improved outcomes for our learners.  We are also proud to be a part of the Graduate Pilot Program.  This program provides additional time release and mentoring support to our early career teachers.

Our community aims to ensure that every school experience is positive and respectful and we are guided by Respectful Relationships and School-Wide Positive Behaviour Support (SWPBS). We celebrate diversity and believe a sense of belonging and inclusion are fundamental to children’s learning and ability to fully participate in life at school and beyond. We believe that all children have the right to learn and feel safe.


Admin Assistant - General

Job type:

Full time / From 27/01/2023 - 06/04/2023

Job classification:

Not provided


Jenny Briggs | 03 9687 1910

Admin Assistant - General