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Admin Assistant - General

Job posted: 17/11/2022
Applications close: 30/11/2022 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: North West Region | Bendigo

Job type: Full time / From 27/01/2023 - 26/01/2024

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1316295

Reference: 1316295

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: North West Region | Bendigo

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Support the Principal, Assistant Principal, and Business Manager with administration tasks
  • Assist with adminstrative tasks in the library area 
  • Liaise with school staff in regard to support requirements
  • Coordinate staff timetabling
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Please ensure that your application includes:

  • a resume including relevant experience/education as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Golden Square Primary School (GSPS) 5531 was established on Laurel St in 1873 in response to a burgeoning local population and economy associated with the boom of the goldfields and the work and wealth they generated.  In 1956 Maple Street Primary School was established, a brisk walk just across the highway as an annex of GSPS, which then graduated to become its own school in the 1970s. The next significant phase began in 2009 when a merger of the two schools was initiated. This being in response to changing demographics and falling enrolments. The merger of the two schools offered an opportunity via a School Regeneration Project to build a new, contemporary design school for the Golden Square community.

From 2010 to 2012, the school operated as a single school on two campuses, one at Laurel St and the other at Maple St. At the beginning of 2013, students and staff from the Maple St campus were relocated onto the Laurel St campus under the banner of Working As One - at the same effectively providing a greenfield site for the construction of the new Golden Square Primary School on the Maple St campus.  On Tuesday June 9th, 2015, the school community conducted a symbolic walk from the Laurel St campus to the Maple St campus heralding the school’s first full day of operation in the new school building.
The 2023 school year has 16 generalist classes with the majority of these being composite. The 2023 Student Family Occupation & Employment index (SFOE) is 0.4603. This figure shows a downward trend. Our community has a blend of culturally and economically diverse families presenting the school and students with a rich variety of learning opportunities.

The school will be entering the final year of its School Strategic Plan (SSP) and continues to maintain its focus on teaching and learning while at the same time ensuring that we fully support the health, wellbeing and engagement of every child so they can achieve academic excellence in an outstandingly inclusive environment. A copy of our plan can be found on our school website.

Our school motto of Working as One is crucial to us achieving the goals and targets outlined in our SSP as we implement consistent evidence-based practises throughout the school. Our newly developed mission and vision statements also provide a powerful insight into the commitment we are making to the children in our care and the work we are undertaking.

Mission: To engage all children in a high-quality education where they will thrive in their social, emotional and academic journey.
Vision: Our Golden Square Primary School community will work collaboratively in a safe, kind and respectful environment that inspires a passion and curiosity for learning.

Admin Assistant - General

Job type:

Full time / From 27/01/2023 - 26/01/2024

Job classification:

Not provided

Contact:

Leanne Miller | 03 5443 6877

Admin Assistant - General