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Admin Assistant - General

Job posted: 23/11/2022
Applications close: 06/12/2022 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 27/01/2023 - 20/12/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1317606

Reference: 1317606

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements
  • Undertakes PSD administration support
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Derrimut Primary School commenced operations in February 2010 and is one of 11 schools in the Public, Private Partnerships (PPP) program.  Derrimut Primary is a government school opened to serve the educational needs of the growing suburb of Derrimut, which is a diverse cultural and socio-economic community.  The school has a current enrolment of 680 students.

Derrimut Primary School has the motto of "A Place to Grow and Thrive" and we have the core set of school values of Excellence, Respect, Responsibility.

Our Mission statement is that "We are a community of learners who strive for excellence to be the very best that we can be", and this is enacted every day at our school.  Derrimut Primary provides the school community with an educational facility that is unique in its innovative programs delivered by our dedicated staff, enjoyed by enthusiastic students and supported by families in striving for excellence in learning and achievement.

Derrimut Primary School has extremely talented and professional staff, who work collaboratively to meet the educational and engagement needs of all students.  The school community is committed to high expectations for all students through the Victorian Curriculum and the school guaranteed and viable curriculum that are delivered in every learning community for every student with fidelity and consistency.  The school is organised into year level learning communities with one teacher responsible for one grade of students.  We have high expectations in literacy and numeracy and provide a strong professional learning architecture to ensure consistency across the school so that every child is supported to grow in their learning. 

We provide a safe, nurturing environment where teachers, students, parents and the community strive for excellence in an effective partnership to improve student learning.  Students explore the areas of Humanities, Science, Technology and Health through an inquiry scope that supports students to deepen their learning in seven years of schooling.  The School has a range of technology with our students sharing trolleys of iPads in the F-2 area and a 1:1 iPad program in the 3-6 area.  Our students and teachers participate in a range of mentoring, coaching and leadership programs across the school.  Student agency is valued at Derrimut and is reflected in student led goal setting, conferences and participation is in decision-making activities for the school and the community.

Our school prides itself on the excellent facilities, both indoor and outdoor to support high expectations and student learning.  The main building is centred on the Resource Centre, where children have access to state of the art research and literacy facilities.  Curriculum Support programs operate in Physical Education, The Arts and Languages, and Health and Sustainability.  Our Design Centre caters for our Kitchen Garden, The Arts and other STEAM programs.  Learning spaces and opportunities are extended to a full sized oval, large gym and our own wetlands, native gardens, sensory garden and a play pod.  The school has a full sized indoor basketball court, two outdoor courts and a lovely play area for children; most of which has extensive shade structures in place.  The YMCA is a valued partner of Derrimut Primary School and run a Long Day Care centre and Before & After School program in an adjacent community hub

Admin Assistant - General

Job type:

Full time / From 27/01/2023 - 20/12/2023

Job classification:

Not provided

Contact:

Joanna Stanford | 03 8361 1000

Admin Assistant - General