Admin Assistant - General

Job posted: 14/03/2023
Applications close: 27/03/2023 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: North West Region | Bendigo

Job type: Part time / From 24/04/2023 - 20/12/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1336008

Reference: 1336008

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: North West Region | Bendigo

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.


Monday to Friday 8:45am - 1:45pm

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Assist with the delivery of administrative services within the school
  • In consultation with the principal, manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

School tours will be held on Tuesday 21st March @ 4:00pm. You may wish to view our Virtual Tour via the school website. https://www.kangarooflatps.vic.edu.au/

Please address all enquiries to the school email address. kangaroo.flat.ps@education.vic.gov.au

For ease of handling by the school, all documents (cover letter, CV and key selection criteria responses) can be saved as one pdf and uploaded to Recruitment on Line. Please also ensure that your name is included in the header of the document. 

All applicants should also ensure that their personal profile on Recruitment Online is up to date.

Please ensure that your application includes:

  •  Specific Key Selection Criteria responses
  • a resume including relevant experience (CV) as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees
  • Copy of WwCC (working with children check) (Education Support Applicants)
  • Copy of Covid 19 vaccination status
  • Police check required for new employees (Education Support Applicants)
  • Level 1 First aid certification (prefered/can be completed after employment)

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Dear Applicant,

This vacancy is for a part time fixed term position. Applications should address all Key Selection Criteria and include a detailed Curriculum Vitae which outlines personal details, a summary of all relevant experience and qualifications, and the names and contact details (including after hours or mobile) of three referees who can supply information regarding the applicant's ability to meet the key selection criteria.

Applications should be entered on Recruitment Online as 1 document, including Resume and Key selection Criteria responses.

Located at the southern gateway of Bendigo, Kangaroo Flat Primary School caters for 300 students. The school is surrounded by a new housing estate and sits directly opposite our local community 7-10 Secondary College.

Each student in our Learning Community is recognised as an individual with different abilities, talents, social and academic needs.  Our purpose is to provide for the learning needs of all students by building a foundation for life-long learning.

Four key values underpin the way we go about growing our Learning Community- Being Your Best, Teamwork, Responsibility, and Respect.

The school is organised into Learning Neighbourhoods.  Within each neighbourhood a strong team ethos exists between all staff members to enhance opportunities for all.

There is an explicit whole school commitment to planning in teams, coaching and peer observation. Explicit teaching linked to differentiated learning experiences for every student is expected in every classroom. Best practice teaching and learning is at the core of all that we do. Professional learning, as close to the classroom as possible involving all staff is embedded into the culture of our school. Building the capacity of all staff members through specific and explicit professional learning is a feature of the school.

Literacy and numeracy outcomes remain a key focus for whole school improvement.        The direction of this work has been on whole school improvement in literacy and numeracy through data tracking, weekly collaborative planning sessions, utilising a PLC inquiry model to investigate a problem of practice and strategic professional development.   As a school delivering a comprehensive science program , we are committed to providing an engaging and relevant curriculum that provides learners of all ages the skills, knowledge and curiosity to solve problems, use technology and be creative & critical thinkers.

A proactive approach to whole school wellbeing is clearly evident.  Staff, students and parents combine to ensure all students have the opportunity to achieve their personal best in a safe and caring learning environment. A restorative philosophy underpins our approach to supporting the development of social skills and school harmony.                              Prioritising whole school wellbeing through a range of prevention and early intervention strategies is a feature of our work. Referencing our systems and processes to the evidence-based framework of SWPBS (School Wide Positive Behaviour Support) has certainly strengthened our school climate and established a safe, purposeful and inclusive school environment. In 2020, our school won the coveted Victorian Education Excellence Awards for Outstanding Inclusion and in 2022, our Principal, Kim Saddlier was nominated and won the prestigious VEEA outstanding Primary Principal category as well as the 2022 Bendigo Sports Star Healthy Schools award.

Our School Wellbeing Team, which includes our Mental Health in Primary Schools co-ordinator, Chaplain,  Art Therapist , dedicated cooking classes and our school dog, Bonnie, presents both a proactive and early intervention role to support students and families in their time of need.

We are a lead school in the RRRR ( Resilience, Rights, Respectful Relationships) curriculum and provide support to our 10 partner schools. We provide 2 tutors in the TLI ( Tutor Learning Initiative) and we have seen significant growth in student outcomes due to this initiative.

Kangaroo Flat Primary School has a comprehensive approach to speech therapy under the direction of our own speech pathologist and dedicated speech aide. The school is fortunate to have an extremely talented team of education support staff who contribute in so many ways to the success of every aspect of school life.

Our school profile is characterised by a high S.F.O (School Family Occupation) index with 5% of students funded under the PSD program, 17% of families from Non-English-Speaking Backgrounds and significant student mobility.  

Specialised facilities include an outdoor amphitheatre, full sized gym, performing arts area, visual art space and library hub. The range of specialist programs on offer include- Physical Education, Music, Science, Choir, Mandarin, Visual Arts & Drumbeat.                                                  In 2022, our Music program participated in the Wakakirri Performing Arts Challenge and won the National Best Environmental Story Award for the students’ performance.

Our school is also a recognised MoneySmart school and a leader in this curriculum area. Laptops, tablets and interactive TV’s support digital learning opportunities for our students.

Our home school partnership is something we value highly; we believe in enrolling families not just students! To this end we are explicit about the value of open and honest communication in a timely and respectful way. This approach allows our community to thrive in a spirit of cooperation and teamwork between home and school.

We are proud of our school and our community.

Together Everyone @ kfps Achieves More!

Admin Assistant - General

Job type:

Part time / From 24/04/2023 - 20/12/2023

Job classification:

Not provided


Kim Saddlier | 035447-5100

Admin Assistant - General