Admin Assistant - General (Ed Support Level 1-Range 3)

Job posted: 12/09/2023
Applications close: 25/09/2023 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: North East Region | Mitchell

Job type: Part time / From 12/09/2023 - 20/12/2023

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Education and Training

Reference: 1367389

Reference: 1367389

Occupation: Education and Training

Salary Range: Salary not specified

Work location: North East Region | Mitchell


12 hours each week attending Monday and Tuesday.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DE Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Langley Primary School is a small rural school, 10 minutes’ drive from the centre of Kyneton township. We provide all students an inspiring and responsive education to promote thinking and encourage curiosity. We nurture individual talents and needs in our setting underpinned by high expectations, quality opportunities and caring personalised attention in order for our children to reach their full academic and social potential.

Our vales Responsible, Respectful Courageous and Kind underpin our safe and caring family orientated school community.

We provide a welcoming atmosphere characterised by well-managed systems and processes focused on student achievement and wellbeing. Small classes allow us to focus on the explicit teaching of literacy and numeracy as well as develop diverse skills through the exploration of rich tasks across F-6. Our curriculum program includes music and art delivered fortnightly by a specialised teacher as well as STEM and Landcare sessions. A unique aspect of the program is our WAVES Care Program which offers age and stage related approaches to student wellbeing and development.  We value Emotional Intelligence as an explicitly taught aspect of the curriculum through a partnership with Swinburne University. Having a deep understanding of EQ concepts ensures that students have the skills to build a safe school environment and embrace the ups and downs of life and learning. Being emotionally intelligent has the greatest impact on academic outcomes.

Students in F-6 learn Auslan as part of the weekly language program. A wide range of ICT equipment and STEM learning is utilised to support our students in their learning by embedding 21st Century skills into programs across all curriculum areas. The strong teaching capacity of our staff enables us to provide excellent teaching and learning experiences across the Victorian Curriculum.

Resource Smart our environmentally conscious program is supporting us to reduce our environmental impact by collection of rainwater for water usage and a strong commitment to the values of reduce, reuse and recycle.

Selection Criteria

SC1    Demonstrated capacity to work inan office team.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3    The  capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Admin Assistant - General (Ed Support Level 1-Range 3)

Job type:

Part time / From 12/09/2023 - 20/12/2023

Job classification:

Ed Support Level 1-Range 3


Frances Langenberg | 54234125

Admin Assistant - General (Ed Support Level 1-Range 3)