Admin Assistant - General and First Aid 22.8 hrs/week

Job posted: 08/03/2023
Applications close: 21/03/2023 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Geelong

Job type: Part time / From 24/04/2023 - 18/01/2024

Organisation: Education and Training

Salary: Salary not specified

Occupation: Education and Training

Reference: 1335617

Reference: 1335617

Occupation: Education and Training

Salary Range: Salary not specified

Work location: Geelong

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position, particularly anaphylaxis requirements in a school environment. 

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.


An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Assist in the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Coordinate first aid facilities, provide first aid to students and coordinate the management of the school anaphylaxis requirements, in line with DET policy and guidelines. 

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Prior experience in the management of Anaphylaxis within a school environment advantageous.

Level 2 First Aid qualification required. 

Location Profile

Mandama Primary School is located in Grovedale (southern suburban area of Geelong) in an established residential area which has an enrolment of 395 students.  The SFO Index is 0.44 and the SFOE Index at 0.38.  Within our cohort we have 20 Aboriginal and Torres Strait Islander students.   The school has 17 classes with 3 classes at Prep level, 5 at 1/2, 4 at 3/4, and 5 at 5/6.  The school has 35 EFT staff, comprising of the Principal, Assistant Principal, 2 Learning Specialists, 17 classroom teachers, 5 specialist teachers - Visual Arts, Performing Arts/Music, Italian, Physical Education and Digital Technologies. The ESSS comprises of 7 classroom support staff, 1 Library staff member, and 2 full time equivalent administration staff. Mandama families also benefit from the care provided by the Student Welfare Officer including strong partnerships with EMU, Drummond St., CASEA and others. The school has Technical Support Staff, an Out of School Hours Coordinator and

The staff work hard to provide a teaching pedagogy reflective of 21st century designs including ICT rich environments and personalised learning for every student.  Our curriculum is delivered in a positive, stimulating and challenging environment where every child experiences success and is supported to develop a love of life-long learning, following the Mandama Motto of ‘Learning for Life”.  We operate a 1:1 ipad program to support and extend student learning opportunities through years 3-6, and school based devices for our P-2 students. The students explore their world through inquiry based learning to become thinking, informed, resilient and self-directed learners who can contribute actively to their community.  The effective teaching of English and Mathematics is recognised as the foundation to successful learning and is a key aspect of teaching throughout the day. The establishment of our Food forest, Camping program, Swimming and Student Leadership teams enable students to hone their life skills and knowledge. We have introduced a "Learning for Life" weekly program which incorporates the School Values with the SWPBS and Resilience, Rights, and Respectful Relationships programs as a way of developing social and emotional skills in our students. The provision of lunchtime activities in PE and the Arts, lunchtime library activities, and the Passive Play room also caters for students in non-classroom times.

Mandama Primary School has a supportive School Council and willingly embraces parent/carer helpers volunteering to assist with classroom learning support programs, sports programs and other school events.


Admin Assistant - General and First Aid 22.8 hrs/week

Job type:

Part time / From 24/04/2023 - 18/01/2024

Job classification:

Not provided


Sarah Harper | 035/243-0820

Admin Assistant - General and First Aid 22.8 hrs/week