Admin Assistant / Reception / First Aid

Job posted: 08/03/2023
Applications close: 21/03/2023 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 26/04/2023 - 20/12/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1335681

Reference: 1335681

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.


Attendance for up to 6 days may be required during school holidays.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


  • Perform reception duties, including the screening of visitors to the school.
  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Liaise with school staff in regard to support requirements
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

We are seeking an Administrative Assistant / Receptionist / First Aid Attendant for our busy office.  Some experience or knowledge of Cases21 Admin & Finance and Compass would be an advantage but not essential.  Level 2 First Aid certificate is also required.

Location Profile

Mount Erin College is a high performing school located in Frankston South, on a beautiful 15-hectare bushland setting. Learning is our priority and the College is dedicated to the success of every child. Teaching staff are skilled and innovative professionals focused on teaching and learning. They work hard to support every student to reach their potential; and to build those critical personal attributes of motivation, confidence, self-belief and resilience. MEC prepares students for the challenges of a rapidly changing world building opportunities for collaborative work and problem solving while encouraging curiosity, independence and reflection.

MEC operates in a vertical House Structure where students (Year 7-12) and staff are allocated into one of the four houses where student engagement and wellbeing can be maximized so learning can be maximised. This structure fosters the development of strong relationships for the duration of a student’s journey through the College. Involvement of parents in the learning journey and maintaining ongoing open lines of communication are priorities that the College encourages in order to provide the best support for our young people. SWPBS, based on the foundations of the Mount Erin College values of Respect, Responsibility and Resilience, underpins the College’s student engagement philosophy and staff set high expectations for student behaviour.

Mount Erin College offers a wide range of programs to cater for diverse student interests and passions, including a comprehensive Sport program for high achieving athletes, Arts prgrams for students who are passionate about the performing and visual arts, and a rich and comprehensive range of subjects and electives across the middle and senior years. The College boasts a wide-ranging senior program, offering both VCE and VCAL as well as VET. Our students continue to achieve excellent VCE results and are able to take advantage of the many well-established partnerships with Universities that enable access to many exciting tertiary pathways.

The College has stunning infrastructure that provide state of the art facilities across a wide range of specialist areas including, Science, IT, Art, Design and Technology. The wonderful auditorium supports a thriving Performing Arts program. The architectural design has been informed by the latest in educational research on best practice in teaching and learning. Technology underpins the learning in all areas and the augmented sound system ensures our Deaf and Hard of Hearing students are well supported. A competition grade hockey field and new gymnasium with purpose-built classrooms providing exceptional facilities for our sporting precinct which supports the high-level sporting program in the College.

Mount Erin College provides individualized support for Deaf and hearing-impaired students in mainstream classes across all year levels. Staff in our Deaf Education Centre work closely with classroom teachers to provide an inclusive program for students across all year levels. We are the only government secondary school in the South Eastern region that provides support for these students by highly trained staff.

The College has established outstanding community links with the Village Baxter providing many enriching opportunities for our students in terms of community service and building pathways opportunities. The Student Agency and Leadership Team (SALT), our student leadership program, develops the leadership skills and builds the capacity of our young people to have a voice in their community. We value this highly as our vision of success for young people involves them being actively involved in understanding and shaping their communities.

Virtual Tours available on our College Website.

School size: 800                  Principal:  Ms Jenni Hodgins

Admin Assistant / Reception / First Aid

Job type:

Full time / From 26/04/2023 - 20/12/2023

Job classification:

Not provided


Ms Jenni Hodgins College Principal | 035/971-6000

Admin Assistant / Reception / First Aid