Admin Assistant to Business Manager - Somers Campus

Job posted: 13/03/2023
Applications close: 26/03/2023 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 24/04/2023 - 30/09/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1336269

Reference: 1336269

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1   Demonstrated capacity to work as an effective member of an office team, including capacity for directing the work of others.

SC2   Demonstrated knowledge and experience in respect to human resource and financial management records systems.  Desire and ability to undertake training in finance, HR, facilities management and WorkCover as required.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.  Ability to support the Finance Committee with information regarding finance matters and budgets.

SC4   High level organizational skills, including the capacity to prioritise workflows.  Because we are a multi-campus school, this will include dealing with requests from leadership and staff at both Somers and Woorabinda.

SC5    High level written and verbal communication and interpersonal skills, including the ability to communicate effectively with all members of the school community including students, parents and staff, as well as a demonstrated ability to work effectively and proactively with outside organisations and all members of the school community taking into account their individual needs and circumstances. 

SC6   Commitment to participating in further training in our school-specific computer applications and also, our outdoor education programs as they affect the administration of our two campuses.


Attendance is not required during school holidays.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student enrolments using our purpose-written online enrolment system.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.
  • Provide adminstrative support to the Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Somers School Camp is currently looking for a professional person to assist our Business Manager with a variety of task including accrual accounting, WorkCover and facilities management (AIMS). Training will be provided for the successful applicant with the possibility of this position evolving into a Business Manger role in the future. This position would be ideally suited to someone who has worked as an acting Business Manager in a small school or for someone who has undertaken a similar role as described in a larger school.  We are a multi-campus residential school operating quite differently to  mainstream schools. Our current administrative staff work a nine-day roster (Tuesday, to Wednesday of the following week inclusive) however this is negotiable.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Somers School Camp is a residential, multi-campus outdoor education government primary school. Our curriculum centres on building the capacity of the whole child, stewardship of the environment, meeting challenge and building resilience.

Our Somers campus has been in operation since 1959 and is located on 12 hectares of DE land, which extends through coastal bushland to the foreshore and the spectacular sandy beaches of Western Port Bay.  All areas of Victoria are offered camps over a two-year period. One hundred and sixty Year 5 and 6 students (80 girls and 80 boys) from a large number of schools attend each of the 19 nine-day camps held every year. A total of three thousand and forty children attend Somers School Camp each year along with one hundred and seventy-one visiting teachers.

Our Woorabinda campus opened as the Warragul Inspectorate camp in 1973 and it has been a campus of Somers School Camp since 2010.  Woorabinda is located on 145 hectares at Yallourn North in the Latrobe Valley on the banks of Lake Narracan.  This campus shares a similar curriculum to Somers, however there is also a working hobby farm and lake kayaking as well as some expedition programs under canvas.

Admin Assistant to Business Manager - Somers Campus

Job type:

Full time / From 24/04/2023 - 30/09/2023

Job classification:

Not provided


Susan Williams | 03 5983 5302

Admin Assistant to Business Manager - Somers Campus