Administration Assistant (VPSG2)

Job posted: 16/07/2021
Applications close: 30/07/2021 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time

Organisation: Office of the Legal Services Commissioner

Salary: $53,946 - $69,276

Occupation: Legal

Reference: VG/LSC160721

Reference: VG/LSC160721

Occupation: Legal

Salary Range: $53,946 - $69,276

Work location: Melbourne | CBD

The Victorian Legal Services Board and Commissioner (VLSB+C) is the independent regulator of the legal profession in Victoria. We are responsible for the granting of licences to, and investigating and acting on complaints about, the conduct of lawyers. As a modern regulator, we focus on behavior that causes the greatest harm to the community. We try to prevent or mitigate this, including by educating lawyers in compliance and harm reduction, and improving the public’s understanding of the legal sector to help ensure all Victorians have access to effective and high-quality justice. Our people are passionate about supporting the rule of law by ensuring the integrity of the legal profession.

About the Position

The Administration Assistant will, as directed by the Assistant Manager, Manager or Director, assist all other team members with tasks assigned to them relating to investigations, litigation matters and project work. This role is integral to support the team by delivering comprehensive administrative and support services.

Key responsibilities will include:

  • Undertake the accurate and timely capturing, processing and actioning of records in line with organisational standards, business rules and procedures and having regard to confidentiality and privacy obligations and requirements. Tasks undertaken principally through an eDRMS (Content Manager/Resolve) and other databases.
  • Perform a range of administrative functions including copying and compiling of files and documents, filing documents with VCAT or the Courts, quality checking of documentation, diary management and managing the cloud based document-sharing platform for the team.
  • Preparing chronologies of files for team members, electronic briefs to counsel, and compiling applications for order for filing with VCAT.
  • Preparation of electronic documentation using the PDF Binder application including redaction, merging and collating of documents.
  • Management of electronic registers and spreadsheets for the team.


  • A relevant tertiary qualification would be well regarded.
  • Experience working in a legal environment would be highly regarded.

Culture and benefits

At VLSB+C we value our employees, and we offer a professional and friendly environment that focusses on delivering high-quality services.  We are driven by our culture and values, which underpin the work we do: we value relationships; we are professional; we adapt; we are courageous and authentic and we collaborate.

Our employees have access to a range of benefits, including:

  • competitive remuneration
  • an environment that genuinely supports work-life balance with attractive leave options and flexible working arrangements
  • a calendar of wellbeing programs
  • extensive learning and development opportunities

The Application Process

When submitting your application, please attach your CV and responses to the key selection criteria questions in the Job Application form (MANDATORY).  Individual responses to ‘key selection criteria' listed on the Position Description are not required.  Attachments can be uploaded in either Microsoft Word or PDF format.  Employment of successful candidates will be subject to a National Police Check.  

The Victorian Legal Services Board and Commissioner (VLSB+C) is committed to Equal Employment Opportunity, ethical practice, and the principles of Cultural Diversity and social inclusion. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage.

It is the policy of the VLSB+C to provide workplace adjustments for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or adjustments to fully participate in the application/interview process, please contact, People & Culture Business Partner on (03) 9679 8063 or at mhall@lsbc.vic.gov.au.