About Monash Health

Monash Health provides a world of healthcare across south eastern Melbourne, uniquely integrating primary, secondary and tertiary health services as well as world-renowned research and teaching facilities. We employee more than 22,000 staff who work across 40 care locations. In Monash Health your own growth and development is important and with us you can really be your best. For more information please visit www.monashhealth.org.

About the Digital Health Division

The Digital Health Division (DHD) is a division at Monash Health under one executive sponsor (Executive Director Information Development) that combines three departments:

Information Technology – provides support for the use and development of Information and Communications Technology across Monash Health;

Program Management Office (PMO) – the objective of the PMO is to achieve consistently successful project execution that is efficient and well managed. The PMO serves as a centralised project management service for all projects related to Monash Health’s division of Information Development; and

Electronic Medical Record (EMR) Program – department responsible for the implementation of the organisation wide EMR which allows clinicians to be able to access a patient’s clinical information in one place easily.

This structure ensures a cohesive delivery of an Information System goal of moving towards a paperless health care environment while simultaneously supporting the priorities and needs of the health service. Designed well, ICT combined with the EMR will streamline clinical workflow and processes delivering improvement in quality and efficiency, with a high level of user experience improving patient care.

Job summary

Purpose

Information Technology at Monash Health supports a wide range of Information and Communication Technology (ICT) services and equipment throughout Monash Health.

The role of the Administration Assistant is to provide a high level of administration support to the Information Technology Director, Deputy Director, and Leadership Team. This includes but is not limited to office management, documentation preparation and providing customer service to all internal and external stakeholders.

This position will work under the collaborative direction of the Administration & Contracts Manager and work closely with the broader IT Team Members.

Responsibilities

The Administration Assistance position provides support to the IT portfolio ensuring efficient and effective support of the IT Management and Leadership Team, including but not limited to the following:

• Direct queries and email communications to the relevant/appropriate managers and/or staff
• Co-ordinate meetings, prepare agenda and minutes as required
• Managing UKG Dimension timecards for IT staff
• Secretarial Support for Committee Meetings as required
• Preparation of monthly presentations and correspondence as required.

Please refer to the Position Description for further Responsibilities and Skill Requirements.

What we offer:

• Salary packaging
• On-site fitness centre
• Flexible remote working arrangements
• On-site subsidised car parking
• Monthly ADO’s (available for full-time employees)
• Free lifestyle management seminars (superannuation, retirement, etc.)
• Access to salary packaging, private health insurance and industry banking at competitive rates.

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services at recruitment@monashhealth.org.

Offers of employment can only be made once all required probity checks have been completed.  These include:

• reference checks;
• a clear Police Check conducted within the last three months;
• a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
• proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.
Under the Victorian Public Health orders, all employees working within the Public Health system must be fully vaccinated against COVID-19 and Influenza and are required to provide acceptable evidence of their vaccination status. The current orders require evidence of three doses for COVID-19.

All applicants to positions with Monash Health will need to upload acceptable evidence of full vaccination against COVID-19 and Influenza as part of their application. Acceptable evidence is a copy of your Immunisation History Statement which can be accessed via myGov.

Offers of employment will only be made to candidates who can provide evidence that they meet full vaccination status.