Administration Assistant - Medical Oncology

Job posted: 14/07/2021
Applications close: 04/08/2021 (Midnight)
11 days remaining

11 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan, Melbourne | Southern Metropolitan

Job type: Not provided

Organisation: Monash Health

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 48402

Reference: 48402

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan, Melbourne | Southern Metropolitan

Acknowledging the vital role we play in providing healthcare to our community, Monash Health proudly supports the WHO 2021 International Year of Health and Care Workers.

  • Join Victoria’s largest public health service, Monash Health

  • A competitive remuneration package can be negotiated

  • Full time, permanent role, Monday – Friday, accrued ADO (one day off per month)

About Monash Health

Monash Health provides a world of healthcare across south eastern Melbourne, uniquely integrating primary, secondary and tertiary health services as well as world-renowned research and teaching facilities. We employee more than 18,000 staff who work across 40 care locations. In Monash Health your own growth and development is important and with us you can really be your best. For more information please visit www.monashhealth.org.

About the Role

The Advancing Care Personal Assistant is responsible for providing high level confidential secretarial and administrative support to the Advancing Care Director, Chief Nursing and Midwifery Information Officer and Chief Medical Information Officer inclusive of full diary and some email management, meeting preparation, day-to-day office management and other high-level administrative services within the Advancing Care Program.

This position will be responsible for the execution of key administrative processes including the diary management, KRONOS management, scheduling meetings, acting as a minute secretary, ordering stationary and other items such as computer equipment, leave and personnel related tasks to support the efficient execution of the Program.

The Advancing Care Personal Assistant will provide high quality administrative assistance to the Advancing Care team for all project and related activities and will also be the first point of contact for the Advancing Care team in many circumstances.

Your key responsibilities will include:

  • Delivery of a high-quality customer service to internal and external stakeholders

  • Diary management

  • Documentation preparation

  • Kronos management

  • Contract management

  • Meeting coordination including venue bookings, agenda preparation and minute taking where required (including internal and external committees)

  • Preparation of executive level presentations, documents, monthly reports

  • General office management and administrative support

About You:

  • You have a demonstrated commitment to continuous improvement in the work environment

  • You have ability to deliver high level of accuracy and attention to detail

  • You have supported executives or directors in the past, you know how to provide the level of administrative support they will need

  • With your strong written and verbal communication skills and your ability to uphold strict confidentiality, you will thrive in this busy dynamic setting and be able to respond to the changing needs that come with working in Public Health.

What you need:

  • Project coordination or support experience 

  • Tech savvy

  • A go-getter attitude, a genuine passion in administration support

  • Australian working rights

Previous administrative experience in healthcare will be highly regarded but is not essential.

What we Offer:

  • Access to Monash Health in-house learning portals to further expand your skills and knowledge base

  • Avenues to further develop your skills

  • Mentorship and career guidance

  • Monthly ADO’s

In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to onsite discounted staff car parking, and an Employee Assistance Program (EAP).

Things You Need to Know

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries in regards to internal applicants please contact Recruitment Services on 92652776.

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;

  • a clear Police Check conducted within the last three months;

  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and

  • proof of immunisation.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

Administration Assistant - Medical Oncology

Job type:

Not provided

Job classification:

Not provided


Prof. Eva Segelov - 0499 073 833

Administration Assistant - Medical Oncology