Administration (& First Aid) Officer - ES1-2 (Step 4 minimum) Ongoing - NEW SCHOOL OPENING 2024 (Ed Support Level 1-Range 2)

Job posted: 08/09/2023
Applications close: 04/10/2023 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 29/01/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1366040

Reference: 1366040

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

·       SC1 Demonstrated experience and skills in school administration with a commitment to professional learning and growth for both self and others.

·       SC2 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.  Demonstrated capacity to provide advice and support to management in respect to the work area.

·       SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

·       SC4 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

·       SC5 Demonstrated capacity to work and collaborate with others in a team environment including teachers, education support staff, students and parents.

·       SC6 Demonstrated ability to effectively navigate unexpected challenges, demonstrating flexibility and resilience in meeting the evolving needs and circumstances of the school environment. Demonstrated capacity to contribute to the culture of a school. 


Hours of Work:

Monday to Friday 8:30AM to 4:30PM

About the Role

  • This is a unique opportunity for you to work in the initial development of school processes for a new secondary school, growing one year level each year from Year 7 in 2024 to Year 12 in 2029. 
  • Given the school is in the first year of establishment, the teaching, learning and student support practices are based on the latest evidence-based research. The brand-new facilities support 21st century skills and these teaching and learning practices. 
  • You will be supported by education support staff, teachers, and leaders in a highly collaborative workplace, with opportunities for professional development and career advancement
  • The school has a highly supportive leadership team with a culture of collaboration and innovation. 
  • As a member of the Foundation Staff, you will have input and play a vital role in the implementation of school processes within your area as well as the physical set up of the learning environment.
  • The school site is planned to be completed and access given to school staff from mid-December 2023. Given this timeline, we anticipate some staff of the school may be involved in late January to prepare for the opening of the school on the first day of the 2024 school year (this is by negotiation and not mandatory). 

About you

We are seeking a highly motivated and skilled education support staff to contribute to the success of a high achieving secondary school. The ideal candidate should possess a range of characteristics that will contribute to the success of our students and uphold the school's commitment to excellence in education. Education Support Staff will be responsible for delivering support for the school staff and student learning environment.


The Administration (& First Aid) Officers fulfil an important public relations and customer service function with core areas of responsibility including; 

  • General Administration/Reception
  • First Aid

It is important to note that in 2024 Brinbeal Secondary College will open with approximately 160-200 Year 7 students and 15-20 staff. 

In the first year of the school's operation the Administration (& First Aid) Officers role is broad and the role will focus on supporting the administration office, keeping in mind the schools small enrolment numbers. In 2024, it is anticipated that the Administration Team will consist of the Business Manager and two Administration (& First Aid) Officers. As the College grows, adding one year level each year, the administration team will continually grow, with new staff recruited and division of administration tasks and support roles.  

The Administration (& First Aid) Officers will be flexible, competent, and approachable to all members of the school community. It is expected that they will provide a high level of customer service to the student body, staff and visitors to the College and be competent in the provision of up to date and relevant information. The Administration (& First Aid) Officer is also accountable for maintaining and inputting accurate data for reporting to staff, School Council and Leadership teams. Accurate data recording is important as it reflects in the provision of information and reports to Families, Staff, School Council and the Community. 

A professional image is the impact Brinbeal Secondary College is aiming to achieve. Adhering to the College's dress code policy and wearing appropriate business casual will be required in the school office. The College will follow a strict style guide for the development and publication of correspondence, the Administration (& First Aid) Officers will play a key role in supporting the implementation to ensure a consistent presentation of all school documents. It is important the Administration (& First Aid) Officer operates in a consistent, professional, courteous, efficient manner at all times. 

The Administration (& First Aid) Officers supports the Administration team and Classroom Teachers with the day-to-day operations of the College. 

We are looking for dynamic and enthusiastic team members, committed to working with staff teams to achieve the best possible outcomes for each of our students. If you are interested in applying and would like to know more about the role and the College itself, please telephone the Business Manager - Monique Richards on 0467 630 278.


General Administration 

  • Enter and maintain student details on CASES21
  • Prepare correspondence, documents, spreadsheets and lists as required and according to School procedures. 
  • Maintain appropriate filing systems according to School procedures. 
  • Process student attendance records and send correspondence regarding attendance as required 
  • Monitoring of unapproved absences and late arrivals to class, making contact with families as directed 
  • Provide administrative and reception support to the school community, answering the telephone and responding to enquiries at the reception counter.   
  • Provide messages to students in class/retrieve students for early parent pickup. 
  • Ensure work areas and staff lounge is in a clean, safe, orderly, and professional condition at all times.
  • Adhere to the College's dress code policy and wear appropriate business casual in the school office  
  • Administration of school events/excursions through Compass
  • Assisting Resource Centre

First Aid Support:

  • Provide first aid support when required (training can be provided)
  • Provide support in the organisation of first aid training for staff including Anaphylaxis and Asthma training
  • Updating and distributing various first aid procedures
  • Maintain record keeping and documentation of student medical plans in line with DE policy, EG: Anaphylaxis, Diabetes, Asthma and Epilepsy etc
  • Liaise with families to see student management plans and medication, ensure registration of medications if required (i.e. Epiclub)
  • Attend to parent and staff enquiries and provide support in the areas of first aid matters and compliance.
  • Communicate to all staff the students with medical conditions.
  • Liaise with colleagues to support the efficient operation of day-today activities, excursions/camps, and events in relation to first aid requirements and provide support in preparation of kits and medical requirements.
  • Ensure audit and update of First Aid Kits and First Aid rooms in line with OH&S requirements, including ensuring kits and rooms are adequately stocked.
  • Ensuring school meets compliance requirements, keeping updated to any relevant first aid DE policy and guideline changes.

Undertake other duties relevant to the field of responsibility as requested by the Business Manager or Principal

This position description describes in general terms the normal duties which the Administration (& First Aid) Officers are expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at:

 Child Safe Standards: Policy | education.vic.gov.au

DE Values

The Department’s employees commit to upholding DE’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DE’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DE values is available at:


Other Information


Thank you for your interest. 

Brinbeal Secondary College is a new school opening in 2024.

If you would like any further information about the position, please contact Simon Haber via email Simon.Haber@education.vic.gov.au

If you would like to apply for this position, please include in your application:

1.      Covering letter

2.      Detailed CV - including details of employment

3.      WWCC number

4.      List of your qualifications and relevant experience

5.      A response to each of the key selection criteria - recommended 1/2 page per criteria

Please also provide the names, email addresses and mobile phone numbers of three business referees - please note for those currently employed in a school, one should be a Principal.


Simon Haber

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Brinbeal Secondary College

Opening in 2024.

About our School:

·       We're building a new secondary school in Wyndham (which incorporates Tarneit, Truganina, Werribee, Hoppers Crossing etc..). It will open day one of Term 1 in 2024 and help the growing local population get an exceptional education close to home.

·       The school is located at 2 Connaught Road, Tarneit, 3029.

·       It will be able to enrol up to 1,300 including approximately 100 places for young people with specialist needs, when the first stage of the school is complete.

·       In its first year of operation (2024), Brinbeal Secondary College will open to Year 7 students only, and progress by year level thereafter to Year 12 in 2029

·       Brinbeal Secondary College will be a supported inclusion school, which is a mainstream secondary school with additional professional capabilities and facilities designed to cater for a higher than usual proportion of students with disability.

·       The new school presents an exciting opportunity for the foundation staff to exercise significant influence on supporting the creation of a contemporary, inclusive school, connected to the community and focused on the learning outcomes of all students.

·       Find out the latest news at: https://newsletters.naavi.com/p/xJmoky5/archive

Our Facilities:

Stage 1 state of the art educational facilities includes:

·       Administration and Resource Centre - featuring modern design and multiple learning spaces for a variety of teaching styles

·       Exceptional two storey Science and Technology building, with dedicated labs, materials and digital technology

·       Large Learning Neighbourhood, featuring 14 general classrooms, multiple presentation and seminar spaces and an array of quiet and small group collaborative areas.

·       Performing Arts building - featuring specialised drama, music and media spaces as well as four Food Technology rooms

·       Large Community Hub that features 3 indoor basketball courts and multi-purpose exercise rooms

·       Outside we will have extensive outdoor basketball courts as well as manicured landscaping that allows for multipurpose outdoor learning experiences.

About the Role:

All staff at Brinbeal Secondary College will have qualities which ensure the effective learning & wellbeing of our students at the school upon commencement.

  • This is a unique and exciting opportunity for you to work in a brand-new secondary school in the heart of the western suburbs, catering for the diversity of learners.
  • You will be empowered by education support staff, teachers and leaders in a highly collaborative workplace, with opportunities for professional development and career advancement.
  • You will guide young people as they transition through secondary education and prepare them for their pathways beyond
  • This position is a fantastic opportunity for the right individual to help shape our school and ensure it is the very best school it can be for students, staff and the wider school community as our school continues to grow and thrive over the years ahead.
  • You will be part of a vision for learning and designing a framework for pedagogical approaches which maximise the opportunities presented by the inclusive and contemporary learning spaces.

All staff will join the school at the beginning of Term 1 2024, to begin an exciting new educational journey for the community of Tarneit West.

About You:

·       We are seeking highly motivated and skilled staff to contribute to the creation of a high achieving secondary school.

·       Foundation staff will work collaboratively with colleagues and leadership to improve students¿ educational outcomes and to ensure that the school remains on a path of continuous improvement.

·       As a Foundation staff member you are excited by the opportunity, challenge and role you will play in being part of a new school; playing a major part in creating a staff culture of inclusion that has at its heart a focus on ensuring EVERY child receives the best learning and wellbeing outcomes possible.

·       You are committed to professional learning and growth for both self and others to ensure we are maximising the learning outcomes of all students.

Administration (& First Aid) Officer - ES1-2 (Step 4 minimum) Ongoing - NEW SCHOOL OPENING 2024 (Ed Support Level 1-Range 2)

Job type:

Full time / From 29/01/2024

Job classification:

Ed Support Level 1-Range 2


Simon Haber | 0417 166 388

Administration (& First Aid) Officer - ES1-2 (Step 4 minimum) Ongoing - NEW SCHOOL OPENING 2024 (Ed Support Level 1-Range 2)