Administrative Assistant

Job posted: 13/05/2022
Applications close: 27/05/2022 (Midnight)
8 days remaining

8 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Not provided

Organisation: Monash Health

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 53132

Reference: 53132

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Monash Health is excited to announce a new Administration Assistant role to support the expansion of the Fetal Alcohol Spectrum Disorder (FASD) service as part of Developmental and Community Paediatrics.

  • Play a key role supporting a multi-disciplinary team environment delivering FASD assessments for children and families affected by FASD

  • Be part of the innovative team developing Victoria's leading FASD assessment service and building capability across Victoria

  • New position as the service expands with recent new funding

About Monash Health

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 22,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities. For more information please visit www.monashhealth.org.

About the FASD Service 

The FASD service, through Developmental Paediatrics, provides specialist multidisciplinary assessments for children with pre-natal alcohol exposure, who show complex neurological, developmental, and behavioural symptoms. The service also delivers education, information and resources to communities at high risk of Fetal Alcohol Spectrum Disorder (FASD), and provides clinical training in FASD diagnosis for paediatricians, psychologists, speech therapists, occupational therapists and social workers. This new role reflects expansion of the current service to provide care to children in regional Victoria and also to children 0-3 yrs of age.

About The Role

The FASD services administrative assistant reports to the Statewide Practice Manager of the FASD Services of Monash Health. The administrative assistant works closely with the clinical team, supporting them in their work with highly vulnerable children and families by delivering effective and efficient support. The role encompasses a broad range of administrative activities including administration of medical records, administration of meetings and liaising with families and professionals to ensure timely response to enquiries, prompt follow up and clinic attendance. The administrative assistant plays a key role in enabling the team’s activities, resolving administrative issues and proactively working to optimise systems and processes.

Role details:

  • The role is based at Monash Children’s Hospital 

  • This role is for a fixed term from April 2022 for 3 years. 

  • Applications for fractional EFT less than 0.6 will be considered on a case by case basis.

About You

You are an enthusiastic administrative assistant with experience working in a health environment. You have a keen eye for detail, an ability to work with health professionals and patients and a passion to work in a team delivering care for vulnerable children and their families. Experience working in paediatric health or disability settings is desirable.

You are also:

  • committed to supporting patient centred care 

  • enthusiastic, compassionate & able to work collaboratively

  • excited to be accountable for a broad range of activities in our relentless pursuit of excellence

What You Need:

  • Highly developed administration skills in a broad range of administrative activities

  • Highly developed skills in organisation, time management, planning and priority setting 

  • Work collaboratively with peers showing flexibility and adaptability in a multidisciplinary setting

  • Demonstrate specialised knowledge and sensitivity to ethical and cultural issues and vulnerable population groups and integrate this into practice

  • Ability to work autonomously and collaboratively with the multidisciplinary team to deliver safe consumer-focused care 

  • Experience supporting telehealth delivery

  • Experience with patient management and clinic booking systems (IPM) is desirable

  • Australian working rights

What We Offer:

  • access to Monash Health in-house learning portals to further expand your acute clinical skills & knowledge base

  • avenues to further develop your leadership & project management skills

  • mentorship & career guidance

  • support to attend relevant forums & conferences

  • a supportive learning environment, should you wish to undertake postgraduate studies

In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to onsite subsidised staff car parking and gym, uniform and the Employee Assistance Program (EAP).

What You Need to Know

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services by email – recruitment@monashhealth.org. 

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;

  • a clear Police Check conducted within the last three months;

  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and

  • proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

Under the Victorian Public Health orders, all employees working within the Public Health system must be fully vaccinated against COVID-19 and are required to provide acceptable evidence of their vaccination status.  The current orders require evidence of three doses.
All applicants to positions with Monash Health will need to upload acceptable evidence of full vaccination against COVID-19 as part of their application.  Acceptable evidence is a copy of your Immunisation History Statement or your COVID-19 Digital Certificate, which can be accessed via MyGov.

Apply NOW to join our team!

Administrative Assistant

Job type:

Not provided

Job classification:

Not provided


Camilla Hayn - 03 8572 3917

Administrative Assistant