Administrative Assistant

Job posted: 23/11/2022
Applications close: 07/12/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time

Organisation: Monash Health

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 56773

Reference: 56773

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

We have an opportunity for a motivated, enthusiastic administrative Assistant to join the Dandenong Emergency Department team, supporting the Departmental Directors, Nurse Manager and the ED leadership team.

About Us

Monash Health Emergency Services comprises the three Emergency Departments of Monash Health, Monash Medical Centre Emergency Department, Dandenong Hospital Emergency Department and Casey Hospital Emergency Department, which together treat over 225,000 patients per annum.

Dandenong ED is a mixed department of adults and children seeing around 70,000 and is a major urban teaching hospital. Dandenong ED has been relocated to a purpose built new building with state of the art information and communication technology and separate fast track, critical care, main and observation unit functions.

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 22,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities. For more information please visit www.monashhealth.org.

About The Role

The Emergency Department Secretary’s primary role is supporting the Emergency Department Director, Nurse Manager and the ED Leadership Team (including P.A. Support for the Service Director) to effectively and efficiently perform their duties. The Secretary will provide comprehensive secretarial assistance and business administrative support to the Monash Emergency Department Executive Team and Senior Medical Staff.

What You Need:

  • At least three years general administration &/or secretarial experience
  • Experience within a medical environment and a basic understanding of medical terminology
  • Advanced knowledge in computer software applications (Outlook, Word, Excel, PowerPoint)
  • Excellent customer service skills and a high standard of both written and verbal communication skills
  • The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team
  • Good organisational skills and be comfortable prioritising and meeting multiple demands
  • Excellent interpersonal and communication skills
  • Certificate or Diploma in related discipline is desirable
  • Good working knowledge of hospital administrative processes and hospital systems (UKG Dimensions, iProc, BEIMS, Riskman, Mercury E-recruit, iPM) is desirable

What We Offer

You will have access to benefits including salary packaging to increase your take-home pay, access to onsite subsidised staff car parking and gym, and the Employee Assistance Program (EAP).

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services at recruitment@monashhealth.org

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;
  • a clear Police Check conducted within the last three months;
  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
  • proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

Under the Victorian Public Health orders, all employees working within the Public Health system must be fully vaccinated against COVID-19 and Influenza and are required to provide acceptable evidence of their vaccination status.  The current orders require evidence of three doses for COVID-19.

All applicants to positions with Monash Health will need to upload acceptable evidence of full vaccination against COVID-19 and Influenza as part of their application.  Acceptable evidence is a copy of your Immunisation History Statement which can be accessed via myGov.

Administrative Assistant

Job type:

Full time

Job classification:

Not provided


Frank Soden - 95548475

Administrative Assistant