Administrative Services Officer- Ballarat
Mental Health Services

Full-time Fixed Term Position (Maternity Leave)

About Grampians Health

Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.

This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.

A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse, as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.

Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services.  This means your career will be as diverse and rewarding as you strive to be

About the role

Grampians Area Mental Health Services is currently seeking a highly skilled, experienced and motivated administrator to join our (ASO) team on a Full-time fixed term basis working from our Ballarat Office 40hrs per week with a monthly ADO, Initial fixed term until March 5, 2024. After fixed term period possibility of casual work. This position supports the operation of Grampians Health - Mental Health Services being responsible for various administrative functions as required.

Key Accountabilities

• Ensure a professional, timely and responsive administrative service is delivered.
• Provide professional, front line contact for the Grampians Area Mental Health Service, answer and manage telephone enquiries and messages in an efficient and effective manner

Skills and experience

• Demonstrated capacity to utilise the Microsoft Office suite
• Establish, maintain and update office and information management systems and procedures.
• The ability to learn to use data systems quickly.
• An understanding of medical terminology and experience in a medical records/medico- legal environment is highly desirable.

Grampians Health Culture & Benefits

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Discounted on-site parking
• Access to discounted health club membership
• Staff rewards and recognition programs

Ballarat Region

Ballarat is the largest centre in Western Victoria and the states fastest growing inland city.  Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping.  Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.

How to apply

Click APPLY or contact Belinda Collie, Administration Manager, Grampians Area Mental Health Services on 53204156.for a confidential discussion.

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask.  Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people.

Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.