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Attendance/Administration Officer

Job posted: 13/05/2022
Applications close: 26/05/2022 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Gippsland | Traralgon

Job type: Full time / From 11/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1278758

Reference: 1278758

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Gippsland | Traralgon

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including staff, parents and students. 

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Demonstrated ability to work as a highly effective member of a team.

SC5    A commitment to professional learning and growth.

Role

Attendance is not required during school holidays.

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

Responsibilities

  • Assist the Principal to co-ordinate College attendance processes.
  • Record and monitor student attendance in Compass.
  • Prepare attendance reports as required.
  • Prepare and send student attendance letters.
  • Follow up student absences.
  • Undertake administrative duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Please ensure that your application includes:

  • a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Kurnai College is a multi-campus college in the Morwell and Churchill area of the Latrobe Valley, about 150 kilometres south-east of Melbourne.

The Kurnai College Statement of Purpose reads:

To build a Learning Community with a global perspective which promotes respect and achievement.

We define a Learning Community as a community where:

  • learning is our focus
  • all members of the College Community accept the responsibility for increasing their own learning
  • all members of the College Community accept the responsibility to assist others to increase their learning

The College’s Four Pillars underpin all aspects of our work. They are: Engagement, Excellence, Work Ethic and Relationships.

The current Strategic Plan focuses on building teacher capacity through Professional Learning Teams, improved data literacy and assessment for learning practices. We also focus on creating positive learning environments through the Positive Behaviour Support framework incorporating a restorative approach that is informed by a knowledge of generational poverty. The College values student, family and teacher voice.

The College has moved to a year level team approach to drive curriculum and pedagogical development. Peer coaching, instructional rounds and growth coaching are all strategies that inform this work. The College will also provide instructional leadership development opportunities for teaching staff over the period of the new plan.

The College has developed a strong ICT network and are building our E-learning capacity at every opportunity.

The College takes a leading role in delivering LOTE with a team of Mandarin teachers and support staff who work across our network at our feeder schools.

We welcome all students to our college and we are particularly proud of our efforts to be a more inclusive learning community. The College has been recognised for its work in forging links with the Koorie community and continues to welcome students from all backgrounds, working with all to achieve success.

The College works hard to connect with our local community to increase the number of Kurnai students in further education and training. The College also administrates two satellite campuses to cater for students at risk (LV FLO) and young parents (KYPP).

The College looks to the future with a sense of optimism and a positive frame of mind. With a stronger focus on our Kurnai identity and of belonging to one College with five campuses, combined with an understanding of, and commitment to, our purpose, we move confidently forward striving to provide the best possible learning opportunities for all members of our Learning Community.

Attendance/Administration Officer

Job type:

Full time / From 11/07/2022

Job classification:

Not provided

Contact:

Katrina Palmer | 03 5165 0601

Attendance/Administration Officer