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Business Manager 1-4

Job posted: 22/06/2022
Applications close: 05/07/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | CBD

Job type: Part time / From 25/07/2022 - 24/07/2023

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1284567

Reference: 1284567

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | CBD

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

Some attendance during School Holidays will be required and days of work will be discussed with the successful applicant.

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.
  • Attend Finance Committee and School Council Meetings and prepare minutes.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Please ensure that your application includes:

  • a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Richmond Primary School is a school of 353 students in the inner suburbs of Melbourne.  In recent years, a program of renewal of the school buildings and grounds has begun aimed to provide the school community with bright, modern teaching and learning spaces. This includes all classrooms being well-equipped with technologies to engage and excite students.  The playgrounds include a basketball court, netball court, various play areas of different equipment, undercover space and garden areas.  Our school curriculum has a major focus on English and Mathematics.  Specialist areas include Performing Arts, Visual Arts, LOTE (Mandarin) and Physical Education.

 

Our staff team contributes greatly to the quality of learning and the smooth operation of the school. The school delivers a comprehensive curriculum which caters for each student's unique academic, social, emotional and physical requirements. Teachers plan cooperatively at all year levels and in curriculum teams. In 2021, the school has 17 classes structured to compliment the Victorian Curriculum with stand-alone Prep classes and multi-age classes at the Year 1/2 level, Year 3/4 level and Year 5/6 level.

 

Through our multi-age structure and inquiry-based programs across the school, we endeavour to reflect the strength of our community by promoting responsibility and leadership.  Initiatives such as Peer Mediation, Student Leadership, Inquiry Learning, Student Representative Council, Buddies and multi-age learning are examples of approaches that connect directly to our values of Respect, Responsibility and Resilience. A great deal of our effort is dedicated to building and strengthening these and similar programs. 

 

Like all Victorian government schools, Richmond Primary School is committed to child safety.  We consider the health, safety and wellbeing of all children and young people to be our highest priority.  We strive to ensure the safety and wellbeing of children and young people at our school at all times. We have developed policies and procedures in line with this and a school's child safety code of conduct which all staff must adhere to.

 

Our School Council is extremely active in our efforts to promote engagement and is able to draw on a wide range of community partnerships and expertise to ensure success. Council’s roles in areas such as policy development, development of our buildings and grounds, fundraising and overseeing our OSHC program are highly resourced and widely supported.

 

All members of the school community are encouraged to be actively involved in the learning partnership to enable children to reach their potential at school.

Business Manager 1-4

Job type:

Part time / From 25/07/2022 - 24/07/2023

Job classification:

Not provided

Contact:

Megan Dell | 0412 431 228

Business Manager 1-4