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Business Manager

Job posted: 12/05/2022
Applications close: 25/05/2022 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 11/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1278470

Reference: 1278470

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

Attendance during term breaks may be required

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Kingston Heath Primary School located in Cheltenham (20km from Melbourne CBD) opened its doors in 1976.  Our current enrolment is 243 students. We are at the start of a growth cycle, with the capacity and intention to grow to 350 students over the next 5-10 years.                              

We are an accredited IB PYP (International Baccalaureate Primary Years Programme) School and in 2019 received numerous commendations during our IBO Evaluation Visit.  By the end of our students’ primary school education, our aim is for every child to embody the IBO Mission, making the world a better place through their curiosity and action-orientation, skills, passions, and knowledge. The IB PYP framework guides our learning approaches, our community focus, and our strategic priorities. 

Our KHPS School Strategic Plan 2020-2024 focuses on strengthening our positive climate for learning, our instructional practices, and our vision and values in line with the IB PYP and DET FISO.  A coherent whole school implementation of Kagan Cooperative Learning and Win-Win Discipline and the leadership of evidence-based mathematics learning are significant elements within our plan. 

Specialist programs include Physical Education, Italian, and The Arts (one semester each of Music and Visual Arts).  Teachers and students operate lunch time Clubs programs.  Camps are organised, beginning in year 2 with a school sleepover.  We are involved in two targeted DET initiatives: a School Improvement Partnership to inspire highly effective teaching of mathematics; and DUET, a program to enhance the music program at KHPS. Students in Years 3 to 6 purchase Chromebooks for 1-to-1 learning opportunities within the classroom and our foundation students start their school life with I-pads. 

Our facilities are situated on 5 acres of land; these include three open plan Learning Centres, Library, Art Room, Music Room, two Mod 5 buildings, and a Performing Arts Centre that houses a professional kitchen.  We employ a part-time grounds person to maintain the school grounds and our substantial vegetable garden.

TheirCare operates before and after school care and a holiday program.  School Council is highly committed to the outcomes of the whole school.  In the next twelve months, School Council seeks to undertake a review of the uniform policy and uniform, and are pursuing facilities upgrades, sponsorship, etc. to maximise opportunities for our students.

Our greatest asset at KHPS is our people.  We are introducing evidence-based approaches to staff professional learning.  We seek to empower all voices - students, staff, community – in their learning and toward the betterment of our school.  We embrace a growth mindset, understanding that talking about our mistakes makes us stronger.  We expect all members of our community will work in partnership with one another to define and reach common goals, and to celebrate our collective achievements.

Business Manager

Job type:

Full time / From 11/07/2022

Job classification:

Not provided

Contact:

Karen Roberts | 9584 5805

Business Manager