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Business Manager

Job posted: 12/05/2022
Applications close: 25/05/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Gippsland | Traralgon

Job type: Part time / From 11/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1278483

Reference: 1278483

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Gippsland | Traralgon

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Toongabbie Primary School is located in the township of Toongabbie.  It is a small rural township, 20km north of Traralgon in the Latrobe Valley.  The school has a long history.  It was established in 1866 during the Walhalla gold rush days with twelve students and a temporary building. 

At Toongabbie Primary School, addressing the needs of students and enabling them to achieve their best is what motivates us in the work we do every day.  As teachers, we are privileged to educate the future leaders, creators and citizens of our world and as such it is our belief that we must treat them with the respect, care and attention that we wish them to exercise in their adult lives.

Our students are considered as individuals when our staff team craft the best approach to teaching and learning. As a result our students are developing as self-motivated and thoughtful learners who meet challenges with a sense of wonder and enthusiasm. Our team approach also ensures that no student “falls through the cracks”, each child is closely monitored and parents actively involved in their progress.

Our Teaching and Education Support staff work collegiately to deliver a teaching and learning program that ensures full coverage of the Victorian Curriculum, that is contextualised within our local area and reflects the values and beliefs of our school community. We all work closely to ensure that evidence of learning is strategically used to continually direct the future learning needs of all students. As a school we continually work to build our capacity to provide the best possible education for our students, through participation in ongoing professional development.

At Toongabbie Primary School we offer specialist programs to our students in German language, The Arts and Physical Education. Building knowledge and practices in sustainability is undertaken through our school recycling program and the growing of produce in our school gardens. We also focus on building leadership skills in our students through various programs and opportunities.

Our award winning School Wide Positive Behaviour Support program has made a great impact on our school community. We are proud to say that we are now a mentor school for others embarking on implementing the SWPBS framework. As part of SWPBS, we work with our students to develop a positive mindset, encouraging them to be conscious of their own learning strengths and challenges and to recognize their potential to learn and adapt. Our SWPBS program is grounded in developing students’ wellbeing and includes explicitly addressing elements of the curriculum along with the integration of Respectful Relationships.

Current enrolments sit at 63 students, and vary slightly each year. Toongabbie Primary School has links with local sporting clubs and the Lions Club and provides many opportunities for parents to be informed and involved in their child’s educational experience. The building of these relationships is having a positive impact on the outcomes of our students.

With a current SFOE of 0.569, TPS has students who come from a variety of family backgrounds.

The closest kindergarten is at Glengarry (5-minute drive), this presents the school with some challenges in terms of attracting improved enrolments for the Foundation year. The school has investigated and commenced creating closer links with the local playgroup to build community awareness and establish early links to the school.

Our senior students usually enrol in the local Secondary Colleges or at the Grammar or Catholic schools in Sale or Traralgon. Our smaller school provides successful transition into a secondary setting due to focus on personal strength and resilience work with our students in the senior years.

Business Manager

Job type:

Part time / From 11/07/2022

Job classification:

Not provided

Contact:

Alison Stewart | 035/192-4384

Business Manager