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Business Manager

Job posted: 12/05/2022
Applications close: 25/05/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 11/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1278624

Reference: 1278624

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Westbreen Primary School, situated in the northern suburbs on the border of Pascoe Vale and Glenroy, has provided education to the local community since being established in 1923. Westbreen’s core purpose is to offer a caring learning environment for all students. Students are proud of their environment; they recognise responsibility for their learning and are actively involved in the life of the school. Enrolments are primarily drawn from the Glenroy and Pascoe Vale suburbs. The learning environment is situated in spacious, well-maintained grounds, providing for a wholistic positive learning environment. The spacious grounds contain an oval (which incorporates football / soccer goals cricket pitch), two basketball/netball courts, a number of bat tennis courts and three playground areas. Many native trees and purpose-build shade areas provide protected areas. With the completion of our Capital Works program raised vegetable garden beds were created to be used by students and community members.

Staff at Westbreen Primary work collaboratively in Professional Learning Communities (PLCs) to provide learning programs in accordance with the Victorian Curriculum. The Early Years (Foundation - Year 2) program is supported by the Victorian Early Years Learning and Development Framework. Instructional models are used to support program planning, to inform conversations and to guide the observation, critique, and reflection of classroom practice. We strive to develop all students’ capacity as learners through our commitment to teaching excellence and differentiating the curriculum to cater for the special abilities and needs of our students. At Westbreen, all students are valued, and differences are accepted within a supportive school environment, which promotes

self-esteem, fosters participation and provides tools to explore their learning. At Westbreen Primary, there is a strong belief that true learning must be relevant, meaningful, and rigorous for all students. Westbreen Primary School is continually evaluating student and school needs and planning future developments. It is dedicated to delivering excellence in the curriculum and providing the best education for our students. Specialist programs include Italian, Performing and Visual Arts, Science and Personalised Learning - the latter providing intervention and enrichment opportunities for all students.  Information Communication Technology (ICT) enhances learning, motivation and engagement. Community members are an integral part of the school's educational program, supporting students, participating in areas of the curriculum including classroom helpers, maintenance of facilities, and fundraising activities. The community benefits from the experience of parents and links with local community.

Written student reports and Student Led Conferences provide information to parents on student achievement and progress. To know our students, teachers meet regularly in Professional Learning Communities. The Annual Report to School Council details the advances and accomplishments of the school. The weekly newsletter provides parents and the community with information and is used to inform and encourage participation in school events.
With the implementation of this Strategic Plan, supported by our Annual Implementation Plan's, which focus on teaching and learning; building teacher capacity and accountability (in terms of assessment and data collection), regular support and feedback on planning, in class observations and reciprocal teaching, we can ensure that all staff have a shared vision and contextualise their teaching practices leading to improved performance outcomes for all students.


EDUCATIONAL VISION

Westbreen Primary School is committed to “Learning Together for Life,” and promoting a highly effective learning community. High expectations for all are achieved through our Standards:

General Service Standards:
•              The school fosters close links with parents and the broader school community through its commitment to open and regular communications.
•              The school commits to the active sharing of its vision and goals to ensure school community engagement in the school's strategic plan.
•              Westbreen Primary School will provide all students access to a broad, balanced and flexible curriculum including skills for learning and life.
•              The school provides a safe and stimulating learning environment to ensure all students can achieve their full potential.
•              All students will receive instruction that is adapted to their individual needs.

Specific Service Standards:
•              Westbreen will build an innovative Information Communication Technology (ICT) environment to enhance learning, motivation and engagement.
•              Staff will personalise learning for our students via the implementation of Individual Learning Plans.
•              Staff will provide timely and targeted feedback to students on their work and effort.
•              Staff will be available to communicate with parents on a regular basis both formally and informally.

Business Manager

Job type:

Full time / From 11/07/2022

Job classification:

Not provided

Contact:

Antonio Cerra | 93069481

Business Manager