Attendance requirement for this position is 8.30am to 4.30pm Monday to Friday, subject to minor variation as negotiated.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income, including our school-run Outside School Hours Care program. 
• Manage fundraising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.

Pembroke Primary School is located in the Eastern suburbs, 35 kilometres from Melbourne. We run a comprehensive program that caters to the skills and talents of all our students. Pembroke Primary School's motto is 'Learning Together with Pride, Passion, Purpose and Persistence.'

We want all of our students to become responsible, respectful and trustworthy learners who show these values in all that they do.

Pembroke believes that its greatest resource is its group of hard working and dedicated staff. This team works together to build a strong sense of community and shares responsibility for the learning and wellbeing of students, families and one another.

Information for Applicants

• All applications must address the specified selection criteria.
• A limit of one page for each selection criteria.

• Personal and other information should not exceed 2 pages.
• Applicants must make every attempt to lodge applications through Recruitment Online in PDF Format. 
• The applicant’s Full name and Job Number to be the name of the PDF file submitted online.
• Multiple attachments should not be used. Cover letter, Selection Criteria, references and other items if included should be on the in ONE PDF attachment.
• The names and contact details of at least 3 referees must be included with the application.

If you have further queries, in regards to the position, please contact Megan Ganter 03 9725 6689 or email the school on pembroke.ps@education.vic.gov.au