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Business Manager

Job posted: 13/05/2022
Applications close: 26/05/2022 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 18/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1278177

Reference: 1278177

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

SC1 Demonstrated knowledge of DET Operating Systems, including CASES21 Finance and Administration, Edupay and other relevant administration policies and guidelines, including a knowledge of Assets management and management of Sentral/Compass would be of benefit but not essential.

SC2  Demonstrated ability to work independently, within a busy environment to ensure continuous and efficient operation and work productively to enhance work systems and practices.

SC3 Demonstrated knowledge in respect to human resource and financial management records systems including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.

Role

Attendance requirement for this position is 8.30am to 4.30pm Monday to Friday, subject to minor variation as negotiated.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income, including our school-run Outside School Hours Care program. 
  • Manage fundraising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Pembroke Primary School is located in the Eastern suburbs, 35 kilometres from Melbourne. We run a comprehensive program that caters to the skills and talents of all our students. Pembroke Primary School's motto is 'Learning Together with Pride, Passion, Purpose and Persistence.'

We want all of our students to become responsible, respectful and trustworthy learners who show these values in all that they do.

Pembroke believes that its greatest resource is its group of hard working and dedicated staff. This team works together to build a strong sense of community and shares responsibility for the learning and wellbeing of students, families and one another.

Information for Applicants

  • All applications must address the specified selection criteria.
  • A limit of one page for each selection criteria.
  • Personal and other information should not exceed 2 pages.
  • Applicants must make every attempt to lodge applications through Recruitment Online in PDF Format. 
  • The applicant’s Full name and Job Number to be the name of the PDF file submitted online.
  • Multiple attachments should not be used. Cover letter, Selection Criteria, references and other items if included should be on the in ONE PDF attachment.
  • The names and contact details of at least 3 referees must be included with the application.

 

If you have further queries, in regards to the position, please contact Megan Ganter 03 9725 6689 or email the school on pembroke.ps@education.vic.gov.au

Business Manager

Job type:

Full time / From 18/07/2022

Job classification:

Not provided

Contact:

Megan Ganter | 9725 6689

Business Manager