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Business Manager

Job posted: 24/06/2022
Applications close: 07/07/2022 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 01/08/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1284993

Reference: 1284993

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

Attendance at Finance Committee and School Council is required.

Some attendance during school holidays is also required - to be negotiated with the successful applicant.

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Please ensure that your application includes:

  • a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Truganina South Primary School is a Public-Private Partnership (PPP) development in the Wyndham network area. The school caters for all year levels from P-6. The school is located on Parkvista Drive and Federation Boulevard Truganina South and the majority of the students are drawn from the local area.

The state of the art facility provides critical infrastructure that brings together the best in contemporary educational design and promotes active student-centred learning through the creation of flexible, functional spaces.

The school is a leading example of ecological sustainability, with a frog bog and a range of other utility conservation measures.

The school structure is organised around the stages of schooling. Grades are arranged in straight Preps and multi-age grades for Years 1-6.

 

All teachers and students work in Learning Communities to create flexible teaching options in classrooms and to better cater for the individual needs of all students. All teachers adopt a shared responsibility for all students within the Learning Community. The school upholds high expectations of all.

At Truganina South Primary School the child is at the centre and purpose of all that we do. All teachers and support staff work hard to provide a teaching pedagogy reflective of 21st Century designs, including ICT rich environments and Personalised Learning for all students.

This innovative, rich and rigorous curriculum is delivered in a positive, stimulating and challenging learning environment where every child experiences success and develops a love of life-long learning. Our students are encouraged to explore their world through inquiry learning to become thinking, informed, resilient and self-directed learners who are able to be the best they can be and contribute actively to their community. The key components of the teaching programs at Truganina South Primary School are the effective teaching of literacy and numeracy. All staff are responsible for improved student learning outcomes.

Truganina South Primary school provides high quality programs in; Performing Arts, Visual Arts, Science, LOTE (Mandarin) and Physical Education.

The School's Student Leadership system at Truganina South Primary School provide students from all year levels with leadership training and skill developments, and there will be many opportunities to experience positions of responsibility. Our students relish the opportunity to make decisions, take on responsibility and have an input into the direction of the school.

The relationships between the staff, students and parents are a fundamental strength at Truganina South Primary School. The school enjoys formidable Community involvement.

Parent involvement and participation in a variety of school activities are a significant feature of our school life and are actively encouraged and greatly valued. There is common community interest to work towards the provision of quality education for students at Truganina South Primary School.

In partnership with the YMCA, a long day care and a community centre are features of the school site providing community and children's services in the one location where families need them the most.

Our Vision

At Truganina South Primary School, the child is at the centre of all we do. We collaborate to support student wellbeing and learning, preparing our students for happy and successful futures.

Our Mission

It is the mission of Truganina South Primary School to provide our students with excellence in teaching and learning and to ensure that all students experience success. Through community connectedness, students develop a love of learning allowing them to become self-motivated, curious and tolerant citizens.

Our Values

Relationships - Developing strong relationships with all community members            

  • I will speak positively to others
  • I will listen to others and accept what they have to say
  • I will support others in need
  • I will include others and embrace their contributions

Excellence - Striving to achieve excellence in all that we do         

  • I will work hard to achieve my goals
  • I will always do my best
  • I will strive to continually improve

Acceptance - Valuing others and accepting the differences and diversities of others         

  • I will show compassion towards others
  • I will have a positive attitude to everyone

 Collaboration - Working together to achieve our goals, vision and mission            

  • I will work cooperatively with all members of the community
  • I will value the contributions of others
  • I will provide constructive feedback to other people within our community

Honesty - Being honest with the people within our community

  • I will always tell the truth
  • I will encourage others to tell the truth
  • I will respect others that tell the truth

Truganina South Primary School is seeking applications from educational leaders who are committed to a teaching pedagogy reflective of 21st Century Designs including ICT rich environments and personalized learning for all students. We are looking for educators who are committed to their profession and will contribute to the positive culture of our school.

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Important information to all applicants:

  • Applications should be submitted as PDF with your cover letter / CV and KSC responses contained in the one document.
  • Please ensure you include the details of 3 referees within your application.

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Business Manager

Job type:

Full time / From 01/08/2022

Job classification:

Not provided

Contact:

Linda Danese | 03 9296 1800

Business Manager