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Business Manager

Job posted: 02/08/2022
Applications close: 15/08/2022 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 03/10/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1289612

Reference: 1289612

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

  1. Demonstrated capacity to lead a productive and harmonious office team, including capacity for directing the work of others.
  2. Demonstrated knowledge and experience in respect to human resource and financial management records systems.
  3. Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
  4. High level organizational skills, including the capacity to prioritise work flows.
  5. High level written and verbal communication skills. 
  6. Demonstrated ability to be a contributing member of the senior leadership team associated with the school and kindergarten.
  7. Sound understanding of the Student Resource Package and its relationship with the development of the Workforce Plan and School Budget.
  8. Demonstrated capacity to successfully gain a thorough understanding of government funding principles, funding rates and priority access criteria associated with kindergartens.   

Role

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Hours of Duty – This is a fulltime role consisting of 38 hours per week. Daily hours are typically 8.30am to 4.36pm with additional hours as negotiated with the Principal.

Responsibilities

Deliver School Services

  • Manage the design and production of publications and documents associated with the school and kindergarten.

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school and kindergarten.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other income associated with the school and kindergarten.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for events, functions and projects associated with the school and kindergarten.
  • Implement induction programs for new staff, volunteers and other workers to the school and kindergarten.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School and Kindergarten Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school and kindergarten.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school and kindergarten.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

At Mount Pleasant Road (Nunawading) Primary School our Business Manager plays a key role in supporting the principal to oversee the management of school and kindergarten operations and works closely with the leadership team.

Responsibilities include:

  • leading an administration team
  • building capacity, and supporting a collaborative approach to achieving the best outcomes
  • supporting the principal in the strategic workforce planning
  • involvement with school council and a close collaboration with the school council treasurer
  • responsible for the development and management of the cash budget
  • experienced and adept with accounts receivable and creditors in CASES21. 
  • has experience and a high level of proficiency utilizing our third-party package – Sentral.
  • any duties required by the principal

Hours of Duty – This is a fulltime role consisting of 38 hours per week. Daily hours are typically 8.30am to 4.36pm with additional hours as negotiated with the Principal.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.

Location Profile

Mount Pleasant Road staff, students and families work in partnership in a safe, caring and happy environment. Programs from Kindergarten through to Year 6 and daily Before and After School Care are provided. We are committed to excellence in teaching and learning and continuous improvement for our students. Our enthusiastic staff members ensure that students are engaged, responsible for their learning and actions, motivated and proud of their achievements. We continue to maintain high standards in English and Mathematics and provide quality programs in all other areas, catering for the individual needs of students. The School Strategic Plan has a focus on improved student achievement in Reading and Numeracy and improving Student Voice and Agency to support engagement in their learning. Involvement of school families and the wider community is highly valued.

Located in the quiet streets of Nunawading, on spacious grounds, with flexible, evidence-based learning environments Mount Pleasant Road enhances the educational opportunities available for all students, regardless of learning needs. Mount Pleasant Road PS and Knidergarten is looking for an enthusatic and diligent Business Manager to join our team. Please submit an application including cover letter, resume, details of three referees and address all selction criteria, listed.

 

Business Manager

Job type:

Full time / From 03/10/2022

Job classification:

Not provided

Contact:

Kim Streitberger | 98781730

Business Manager