The Department of Jobs, Skills, Industry and Regions is firmly focused on driving a strong and resilient economy that benefits all Victorians – by creating more opportunities for people through jobs and skills; supporting businesses and industries to grow and prosper; and building vibrant communities and regions.

Established on 1 January 2023, our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. We oversee various public entities, including public corporations, regulatory authorities and specialist boards.

The Department strongly encourages applications from Aboriginal and Torres Strait Islander people and offers reasonable adjustments for applicants with disabilities.

Our values are accountability, integrity and respect, and underpin everything we do.

The Role

This position is responsible for supporting the Parliament and Ministerial Services team in coordinating the department's Cabinet and Parliamentary businesses and assisting the Departments Ministerial Offices with reception/administrative tasks when required. It is also responsible for providing advice to the department, public entities and Ministers' offices on parliamentary processes and protocols.

You will have excellent communication and interpersonal skills, be decisive and have a commitment to establish and maintain effective relationships with a wide range of internal and external stakeholders. 

Key Accountabilities:

1. Provide support for the department's Cabinet and Parliamentary business, including coordinating Cabinet papers, responses to Parliamentary Questions and maintaining sound records management of confidential and sensitive material. 
2. Liaise with and provide accurate advice to senior departmental staff, Minister's offices, and other Victorian Government Departments on DJSIR related Cabinet and Parliamentary matters.
3. Build and maintain effective relationships for gathering and disseminating information within DJSIR, the Ministers' offices and across government.  
4. Maintain tracking systems to ensure that Cabinet and parliamentary workflows occur within required timelines to enable reporting. 
5. Contribute to the reviewing and improving internal processes and look for opportunities to improve service delivery.
6. Assist the departments Ministerial Offices with reception/administrative tasks when required.

The Team

The position of Cabinet and Parliament Services Officer forms a part of the Performance and Governance branch in the Corporate Services group.

The Performance and Governance branch's objective is to continuously uplift the effectiveness of the Corporate Services group and the department. The branch does this by providing oversight of operational activities and business functions, delivering strategic projects, and developing departmental guidance and frameworks to enhance the performance of the Corporate Services group and the department. The branch also facilitates high-quality reporting and business planning to contribute to informed decision making across the Department. 

Further Information

For a confidential discussion, please contact Kate Oo, Team Leader, Parliament and Ministerial Services on Kate.Oo@ecodev.vic.gov.au

Applicants will be required to comply with the Department of Jobs, Skills, Industry and Region's (department's) COVID-19 Vaccination requirements, as outlined in the department's COVID-19 Vaccination requirements policy and in line with the department's obligations under the Occupational Health and Safety Act 2004, directions, policies or procedures, including but not limited to any requirement to provide evidence of vaccination status.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description.

Please note: If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Recruitment Team at recruitment@ecodev.vic.gov.au with the position number in the subject line.

We respect and welcome people of all backgrounds, genders, sexualities, abilities, and cultures.

How to Apply

Please click the ‘Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description.

Applications close at midnight on Sunday, 02 April 2023.