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Careers Administration Assistant

Job posted: 23/11/2022
Applications close: 06/12/2022 (Midnight)
10 days remaining

10 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 27/01/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1317829

Reference: 1317829

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

Attendance may be required for up to 6 days during school holiday periods.  A leave purchase of 72.47% of the hourly rate will be paid for any additional attendance undertaken during the school holiday periods.  Hours negotiable.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Student exits

  • Create a checklist of tasks
  • Maintain spreadsheet of student destinations and enter into CASES21.
  • Collate paperwork eg approvals, signatures, school belongings etc
  • Identify follow up contacts where required and schedule contact with appropriate staff

 

Support the creation and monitoring of career action plan status for all secondary students

  • Maintain spreadsheet on the career action plan status for all secondary students
  • Yr 12: Post Secondary outcomes
  • Monitor completion status of Career Action Plans
  • Follow up incomplete Career Action Plans
  • Refer difficult to obtain Career Action Plans to Careers staff
  • Develop and maintain a spreadsheet of attempted and completed short courses eg, White Cards, Barista, First Aid etc.

Support the Work Placement program

  • Distribute information and paperwork to students, parents and employers
  • Collate completed paperwork: student forms signed, OHS certificates completed,
  • Schedule site visits by relevant staff

 

Liaise with Careers staff and other relevant staff regarding program and complete required tasks including:

  • Maintain Careers diary and Calendar
  • Schedule tasks to be completed, eg Morrisby assessments
  • Assist in organization and manage allocated tasks for events such as Course Counselling, Career Expo, Course Finalisation
  • Undertake preparation and participation for careers event
  • Manage and update displays and resources, including producing and collating Careers information booklets, brochures and packs
  • Follow up and monitor student forms related to careers excursions and activities

 

Work in cooperation with, and provide collegiate support to:

  • VASS administration assistant
  • VET leader
  • Vocation leader
  • VCE improvement Team
  • Yr 12 Head of School and Year level Coordinator

 

Other duties determined by the Careers Team Leader

Other duties determined by the Principal

Skills Required

  • ICT knowledge including Office suite, Compass and other learned software applications relevant to the Careers role.
  • Capacity to maintain accurate spreadsheets
  • Interpersonal skills with a range of stakeholders – colleagues, students, parents, employers
  • Capacity to prioritise, provide feedback and identify issues

Capacity to follow processes and identify/recommend improvements to current processes

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.

Location Profile

Manor Lakes P-12 College opened in 2009 and is located in Minindee Rd, Wyndham Vale. The college currently has an enrolment of 3000 students. The enrolment is expected to stabilise and possibly decline in the primary years (additional primary schools opening in the neighbouring area) and to continue to increase at secondary level. The backgrounds of our students reflect a cultural and socio-economic diversity. The college has a Student Family Occupation (SFO) of 0.552 which indicates that there is a level of disadvantage within our community. Approximately 16% of our student population come from a language background other than English. 

The vision of Manor Lakes P-12 College is `Dream, Believe, Achieve'. The college aspires to create a vibrant and harmonious community of learners who have a confident belief in their ability to learn, grow and succeed.

We are proud of the steady development of the College and the culture of learning that is being embedded.  We strive to provide the best possible education for our students and support for our staff.  The philosophy of our teaching practice is focussed on students’ learning needs, and this is backed by current research about how students learn.

The College aims for an inclusive and welcoming culture for all families and students within our Designated Neighbourhood Area. We have established a number of programs and structures to provide appropriate learning environments and programs for all students including students with additional learning needs, complex and/or multiple disabilities. 

The college has developed partnerships with local and wider community agencies and organisations.  We have partnerships with the Smith Family (Wyndham Community Hub & Learning for Life), Wyndham City Council (including the Wyndham Vale Community Learning Centre), and various educational settings (e.g. Wyndham Community and Education Centre, Real Schools, etc.) and higher education settings (e.g. Victoria University – Early University Program, Melbourne University Kwong Lee Dow Scholarship program, Latrobe University – Intern and Monash University program). Our Sports Academy has affiliations with the NRL and Melbourne Storm, North Melbourne FC, Werribee FC, and Western Jets, Western United in the ASL and Melbourne United in the NBL.

The College has, and will continue to have, a relentless focus of continuous improvement in all aspects of College life, particularly focussing on improving learning outcomes for all students.  All staff are members of Professional Learning Teams and School Improvement Teams which focus on using data and evidence to identify areas to improve, and will work towards achieving goals as set out in the college’s Strategic Plan.

All new staff to Manor Lakes P-12 College participate in a comprehensive induction program which clearly outlines the college vision, expectations and pedagogical approaches.  Regular communication with all members of the community is achieved through keeping the college website, newsletters, Facebook, Compass, face to face meetings and information sessions and forums.  

A recent stage of building works has been completed, and has resulted in a senior secondary classroom and administration centre and a secondary gym.  Another stage is about to be commenced of 16 additional secondary classrooms.  In addition to the new build, we have 18 relocatable buildings that house 34 classroom spaces across both primary and secondary sectors. These are in addition to permanent classroom and specialist buildings as well as staff offices, staff rooms and administration areas. The outside areas of the College are substantially upgraded and a grounds development plan ensures a systematic approach to further grounds improvement. 

Our staff are committed to enhancing their skills and developing their capacity as teachers by involving themselves in professional learning opportunities (external and internal), coaching, mentoring, and being actively involved in Professional Learning Teams and the Professional Learning Community. 

The College is committed to developing, maintaining and sustaining relationships between the school and home through events such as: Open Classrooms, Celebrations of Learning, Parent Helpers, Parent Information sessions, Community Forums, Year level celebrations such as Year 12 graduation, and Performing Arts showcases such as the Big Day Out, and Western Edge Youth Arts.

Manor Lakes P-12 College is committed to safety and wellbeing of all children and young people. This will be the primary focus of our care and decision making.

Manor Lakes P-12 College has zero tolerance for child abuse.

Manor Lakes P-12 College is committed to providing a child safe environment where children and young people are safe and feel safe, and their voices are heard about decisions that affect their lives. Particular attention will be paid to the cultural safety of Aboriginal children and children from culturally and/or linguistically diverse backgrounds, as well as the safety of children with a disability.

Every person involved in Manor Lakes P-12 College has a responsibility to understand the important and specific role that they play individually and collectively to ensure that they wellbeing and safety of all children and young people is at the forefront of all they do and every decision they make. 

 

 

 

Careers Administration Assistant

Job type:

Full time / From 27/01/2023

Job classification:

Not provided

Contact:

Renee Liprino | 03 9741 4202

Careers Administration Assistant