Daily Organisation and School Operations

Job posted: 29/07/2022
Applications close: 18/08/2022 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Geelong

Job type: Full time / From 03/10/2022 - 02/10/2029

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1288663

Reference: 1288663

Occupation: Other

Salary Range: Salary not specified

Work location: Geelong

Selection Criteria

SC1 Demonstrated capacity to coordinate and manage the efficient and effective delivery of specific school operations and administrative services.

SC2 Demonstrated capacity to work collaboratively with the entire school community, and to develop procedures and guidelines relating to the area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated behaviours and attitudes consistent with Department values, and a commitment to professional learning and growth.


Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


 Daily Organiser

  • Manage daily staff absences and arrange replacements where necessary
  • Maintain records related to staff absences and replacements
  • Generate daily bulletins and updates in COMPASS
  • Manage the staff replacement budget
  • Coordinate duty rosters
  • Liaise with the Business Manager and Principal Class Team

Student Bus Transport

  • Manage and coordinate bus operations in accordance with the student with disabilities transport program
  • Manage bus documentation including applications, rolls and student travel plans
  • Manage Student Conveyance allowances
  • Liaise with contracted bus companies and DET Student Transport Unit
  • Liaise with relevant school staff on reported student behaviours of concern.

Other Administration Duties

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Provide required level of administrative support for school events, functions and projects.
  • Perform client reception duties
  • Receipting of monies.
  • Provide basic first aid as required
  • Other duties as directed by the Principal class team or Business Manager.

    Who May Apply

    Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

    EEO AND OHS Commitment

    The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

    Child Safe Standards

    Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

    DET Values

    The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

    Other Information

    • The name and contact details, including mobile phone numbers and email addresses, of three referees should be included with the application.
    • Candidates will be informed if other referees other than those nominated are to be contacted as per DET policy.
    • A virtual school tour can be accessed on the school website. Further information about the role is available by contacting the Principal.
    • Responses to selection criteria should be limited to no more than one page per criteria.

    Conditions of Employment

    • This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.
    • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
    • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
    • A probationary period may apply during the first year of employment and induction and support programs provided.
    • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

    Vaccination Requirement

    For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.

    Location Profile

    Hamlyn Views School is a Special Developmental School for students Foundation to Year 12 located in Hamlyn Heights. It opened in term one, 2018 and has been built as a Public Private Partnership School that ensures it will be maintained to a standard for 25 years. All students have a diagnosed moderate to severe intellectual disability, some with associated conditions, including a significant percentage on the autism spectrum.

    Our vision is to be an outstanding provider of inclusive education that promotes individuality, fosters innovation and sets high expectations for all whilst our school values align with our School-Wide Positive Behaviour Support expectations - Learning, Safety and Respect. Our motto Facing the Future depicts our desire to create effective partnerships with all community members to support improved learning, wellbeing and post-school pathways for our students. Our School Strategic Plan 2020 – 2024 guides whole school improvement, assisted by the implementation of Data Wise collaborative data inquiry by educators in Primary and Secondary Professional Learning Communities.

    We want our students to have the best learning opportunities, support and care to ensure they reach their full potential and become valued, contributing members of their community. To achieve this our curriculum, assessment and pedagogical approaches are based on the latest evidence-informed research. Through implementation of the Respectful Relationships program we aim to build a culture of respect and gender equality.

    A multi-disciplinary team of Allied Health and Wellbeing professionals are employed to provide the necessary expertise and support that promotes student access to the curriculum and the successful attainment of the Individual Education Plan goals.

    We are seeking a highly motivated and capable Administration Officer keen to be part of our professional and collaborative learning community, committed to excellence and equity for all, and eager to be part of the exciting educational journey of a growing school.

    Hamlyn Views School takes a zero-tolerance approach for any form of child abuse and is fully committed to ensuring that is practices meet the Child Safe Standards as specified in Ministerial Order No.1359

    Daily Organisation and School Operations

    Job type:

    Full time / From 03/10/2022 - 02/10/2029

    Job classification:

    Not provided


    Suzanne Armstrong | 03 5215 5700

    Daily Organisation and School Operations