Ed Support - Finance & Admin

Job posted: 22/06/2022
Applications close: 05/07/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Gippsland | Sale

Job type: Full time / From 18/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1284545

Reference: 1284545

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Gippsland | Sale

Selection Criteria

SC1      Demonstrated experience and skills in coordinating specific education support function(s), in particular accounts receivable and data management.

SC2    Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position, related to accounts receivable function.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area and/or function.

SC6    Demonstrated commitment to professional learning and growth for both self and others.

Applicants are to provide the name and contact details of three people who can attest to their suitability for this position.


Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of other education support class staff within the work area is an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. accounts receivable function within the school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  

The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

An education support class position supports the educational services being provided to students but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Preparation of financial reports, documentation and/or data.
  • Reconcile school activity spend against the approved activity budget.
  • Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to school management.
  • Attend sub-committees, when required.
  • Provision of advice to program coordinators and teaching staff on their spending against the budget.
  • Coordinate and/or contribute to the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school main office.
  • Develop, coordinate and implement strategy and process to ensure effective administration & accounts receivable procedures.
  • Maintenance of school's records system, including computerised financial, student, staff and school records.
  • Contribute to the maintenance of client reception.
  • Liaise with school staff in regard to support activities &/or requirements.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Work hours are negotiable.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

A picture containing chartDescription automatically generated        Maffra Secondary College


School Profile

Maffra Secondary College is a regional college which caters for students in Years 7 - 12. Maffra is located two and half hours from Melbourne but within an hour’s drive of both the sea and the mountains. Our enrolment numbers sit at around 550 and a majority of our students travel to and from our school by bus from neighbouring towns. This number of students makes it small enough to allow positive relationships to be formed, but large enough to provide a wide range of options for our students. Our over-arching goals are to improve the learning and achievement of every student every day whilst creating a community of learners that are curious, empowered and engaged.

Maffra Secondary College provides learning and leadership opportunities for all students both within the school and the wider community. There is a focus on providing learning environments that engage, instil knowledge, skills, attitudes and values, empowering our school community to strive to be life-long learners. Our students are encouraged to be actively involved in their learning and through student voice and agency, contribute to not only the development of the curriculum but also to improving the school environment and working with neighbouring cluster schools and the local community.

In 2021 we launched the new school values to the students and the school community after a review in 2020. Our College Values: Respect, Learning, Community and Resilience which guide and underpin our expectations and behaviours for staff, students and our parent/carer community and we always strive to achieve the highest standard possible in these areas.

In 2022 we have launched a new Explicit Instructional Model for staff and our student leadership team is developing a ‘student responsibilities for learning’ model to align to this. All staff are undertaking professional learning focused on the Science of Learning and we have an explicit focus on the consistent implementation of our SWPBS Framework. These are key outcomes from our School review conducted in Term 4, 2021.

There is a broad range of opportunities and pathways offered in the senior school, including VCE, VET and VCAL, which caters for the diverse interests, needs and abilities of our student cohort. The staffing profile of Maffra Secondary College includes a principal and two assistant principals, 37.4 Effective Full Time (EFT) teachers, 25.5 EFT Education Support (ES) staff, including office administration staff, classroom support staff and other support staff.

Ed Support - Finance & Admin

Job type:

Full time / From 18/07/2022

Job classification:

Not provided


Not provided

Ed Support - Finance & Admin