Ed Support Sub-School Administrator Year 9-10

Job posted: 28/06/2024
Applications close: 14/07/2024 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 29/07/2024 - 28/07/2031

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1423505

Reference: 1423505

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

 SC1 Demonstrated experience and skills in coordinating a specific education support function. 
SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area. 
SC3 Demonstrated high level oral and written communication skills. 
SC4 Possess the technical knowledge and expertise relevant to the position. 
SC5 Demonstrated capacity to provide advice and support to management in respect to the work area. 
SC6 Demonstrated high-level communication and interpersonal skills, including the capacity to construct positive relationships with staff, students and parents. 


An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. 

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.  

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).   

A role at this range may include: 

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.  

Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.  

Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.  

Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.  

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. 


Work professionally, courteously and cooperatively with internal and external clients. This role involves close interaction with a wide range of parents, students and staff. 

Maintain confidentiality and sensitivity in all aspects of the role. 

Maintain currency of professional knowledge and skills. 

Assist in ensuring that the school complies with government regulations and policies. 

Comply with OH&S requirements and maintain a safe and healthy workplace for self and others. 

Fulfil and duties assigned by the principal or delegate within the relevant ES dimensions of work (http://www.education.vic.gov.au/hrweb/workm/Pages/dimensSSO.aspx) 


Delivery of administrative services to the Year 9-10 Sub-Schools in support of Head of Middle School and Year Level Program Leaders (YLPLs) 

Support student management systems and processes including uniform passes, late check-ins, suspensions and attendance monitoring, notifications and updating. 

Enter and compile student achievement, wellbeing and attendance data as required by the Sub-School 

Maintain school records system, including computerised student and school records and databases, Cases21 and Compass. 

Support Sub-School staff with event and camps preparation and attend events and camps as required. This includes City School, Northern Territory Trip, Work Experience and Duke of Edinburgh. Time in lieu will be provided if work is required outside of normal working hours with prior approval.  

Respond to initial student and parent queries and direct as required to relevant Sub-School personnel. 

Implement strategies and processes to ensure effective administration, communication and record-keeping within the Sub-School 

Manage lost property for Years 9-10 system and storage.  

Overseeing attendance data, entering, correcting, chasing up and producing reports 

Managing reports of all school bike thefts and general incident support 

VSL and VSV administration for Year 9-10 students 

Accurate record keeping and processing of Enrolments and exits for Year 9 and 10 students, transfer data to and from schools. 

Organising interviews and timetable for new students with HOS, YLPLs, timetabler 


School Attendance 

Running reports and reviewing absence data  

Following up on unapproved absences for all Sub Schools, including emailing and calling families  

Record keeping of attendance follow up on Compass 

Liaising with Sub Schools around attendance matters 



Support other sub school administrators during busy periods. 

Support General Office enquiries and reception when required. 

Provide First Aid support and staff training when required. 

Liaise with sub-school and other staff in regard to support requirements. 

Other duties as requested by the Principal or Business Manager. 


All these duties require accuracy in record keeping, attention to detail and require confidentiality to be maintained. 

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DE Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Further Information

  • Current and valid Working with Children Check is required.
  • Expertise and skills in the use of Microsoft Office, CASES21, Compass and learning management systems are not a prerequisite for this position (although an advantage)
  • Capacity to learn the programs and develop the skills to apply them to a high level is essential. Support will be provided throughout the training period, should this be required.

Written Applications

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:

  • A specific response to all of the Key Selection Criteria and position details.  It is suggested that applicants limit their response to no more than 1 page (size 11) per criterion.
  • A Cover Letter providing contact information including home address, email and phone number as well as the phone number of the work address at which the applicant can be contacted.
  • A CV with a summary of experience and qualifications.
  • The names, email addresses and contact details of three referees who can provide information regarding the applicant in relation to the Key Selection Criteria. 

Please note: The selection panel may contact referees other than those listed.

The Selection Process will involve at least the following steps:

  1. Receipt of application by closing date
  2. Shortlisting of applications
  3. Interview process (applicants may be invited back for a second interview)
  4. Referee checks (these may occur prior and/or after the interviews)

Note: the panel reserves the right to contact others outside of the list of referees provided by the applicant.

On making a decision to appoint, a job offer will be made to the successful applicant.

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Location Profile

Northcote High is a vibrant co-educational school in the inner north of Melbourne. The school has a rich intellectual culture that promotes connection with the community and with learning. Northcote High is a proudly local school appreciated by its community with an enrolment of almost 1800 students and 150 staff.

Our teachers explicit focus on classroom instruction, on building relationships and on knowing students as learners is fundamental to maintaining outstanding outcomes for students. We are focused on creating the conditions for success through a commitment to shared practice, reflective collegial work and implementing the schools agreed frameworks to support and extend all learners. Teachers as learners is an integral part of our vision and values, and we provide a comprehensive school led professional learning and enrichment program. The expertise and dedication of the staff is undoubtedly a strength of the school and our goal to be an employer of choice is supported by the range of development opportunities we seek for our staff.

In 2026 the school will celebrate its centenary and being one of only a few public high schools to continuously offer an excellent secondary education throughout this time. We remain steadfastly focused on maintaining a tradition of academic excellence, whilst developing innovative teaching and learning programs to equip our students with the skills required for a changing future. Our vibrant co-curricular programs provide valuable opportunities for students to learn, grow and build community in and beyond the school. International engagement is also a feature of the school. We celebrate a sister school program in China for over 20 years, and a vibrant international student program.

Key documents for applicants such as our Teaching and Learning Framework, curriculum models, AIP and Strategic Plan can be viewed on our school website.

For more information visit www.nhs.vic.edu.au

Ed Support Sub-School Administrator Year 9-10

Job type:

Full time / From 29/07/2024 - 28/07/2031

Job classification:

Ed Support Level 1-Range 2


Chris Jones | 03 9488 2300

Ed Support Sub-School Administrator Year 9-10