Executive Assistant (VPSG3)

Job posted: 07/07/2021
Applications close: 01/08/2021 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / up to 18 months

Organisation: Department of Treasury and Finance

Salary: $70,791 - $85,956

Occupation: Administration/Secretarial

Reference: VG/DTF/ECO/1544861

Reference: VG/DTF/ECO/1544861

Occupation: Administration/Secretarial

Salary Range: $70,791 - $85,956

Work location: Melbourne | CBD

About us

The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.
The Service Delivery and Reform Group comprises of six separate teams including one secretariat. The Group advises on policy, develops reform options, and implements key initiatives in housing, health, human services, education, risk and transport.

About the role

1x VPS3 Executive Assistant - fixed term up to 18 months

This position directly supports the Executive Director Service Delivery and Reform. The key focuses for this position are:

  • Provide high level confidential secretarial and executive support to the Executive Director including; time, diary and email management.
  • Provide support to the leadership team and organising all admin for group meetings and other functions as required
  • Manage workflow of the Service Delivery and Reform Group such as preparing and reviewing of memos, ministerial briefs and correspondence
  • Manage finance, HR and departmental coordination for the senior management team and wider unit
  • Assist with the coordination and implementation of projects, events, activities and tasks to assist the wider team

About you

The key to success in this position is for the successful candidate to have a proactive and flexible work ethic. This role is suited to someone who can work in an ever-changing environment.

To be considered for this role, you must demonstrate the following:

  • Extensive background and experience working in an executive support role
  • Professional communication skills both written and verbal and proven skills in liaising with key stakeholders
  • Demonstrated ability to maintain systems and financial records (using Fin Cloud), including processing invoices
  • The ability to coordinate onboarding and offboarding and other aspects of HR administration
  • Advanced MS Office, computing skills and knowledge of cloud-based accounting systems

About our culture

We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment. The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.

How to apply

For more information about the position and key selection criteria, please refer to the position description. If you have specific questions regarding the role, please contact Jessica Steinbergs on jessica.steinbergs@dtf.vic.gov.au
To apply, select the ‘Apply Now' button and provide a copy of your resume and cover letter summarising your skills and relevant experience.

Applications close midnight, Sunday 1st August 2021.

If you require a copy of this advertisement in an accessible format, please email careers@dtf.vic.gov.au.

Executive Assistant (VPSG3)

Job type:

Full time / up to 18 months

Job classification:



Jessica Steinbergs | jessica.steinbergs@dtf.vic.gov.au

Executive Assistant (VPSG3)