At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to the Victorian public, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.

We are seeking an Executive Assistant to provide a high level of comprehensive administrative support to the Executive Director, Communication & Engagement, including a range of high-level business related activities on behalf of the Division. This is a Full Time, Permanent position currently based in Doncaster.

About the role

Reporting to the Executive Director, Communication & Engagement, the responsibilities of this position include, but are not limited to:

• Screening, appropriately handling and providing the initial point of contact for internal and external enquiries, correspondence and incoming mail, contacts, emails and telephone calls for the Executive Director
• Providing timely, effective diary management by prioritising and organising meetings
• Providing secretarial support at meetings
• Developing appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of work to support the Executive Director role and responsibilities
• Fostering constructive and effective working relationships within internal and external stakeholders to support the work of the C&E Division

About you

To be considered for this position, you will possess:

•  Extensive administration experience, including experience at senior executive management level
• Strong written and verbal communication skills
• A high degree of initiative and the confidence to work autonomously 
• Effective influencing and judgement skills
• Strong attention to detail
• Advanced computer skills, including proficiency in typing, computerised financial information systems (Oracle), and Microsoft Office suite applications
• Required to possess a current Victorian Driver Licence 

Working at AV

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. Although there will be a requirement to maintain a presence at Headquarters, flexible working arrangements are available and will be discussed with the successful candidate. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.  If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you!

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.

By applying for this position with Ambulance Victoria, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.

The position is graded at AV-3. The AV grade salary range for AV- 3 position is $79,172 - $93,690 plus 10% superannuation. Salary on commencement is offered at the base of the AV grade.

How to apply

See ‘Applying for a position with Ambulance Victoria' on our careers page. For any queries, please email Nichola Holgate on Nichola.Holgate@ambulance.vic.gov.au.

Your application will form an integral part of the selection process and should be of a high quality including:

• A covering letter
• A resume

We request that your application for the Executive Assistant position is forwarded by Sunday 29 May 2022 by clicking on ‘apply online'.

Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au/ to be considered.

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.