Executive Assistant

Job posted: 24/11/2022
Applications close: 08/12/2022 (Midnight)
10 days remaining

10 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time

Organisation: Mercy Health

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 18817

Reference: 18817

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan


As the Executive Assistant you will provide operational support to our friendly and supportive Women's and Children's Program and Clinical Services Director.  This is a key role assisting and supporting them in their day-to-day operations.

  • Full Time, 76hrs per fortnight with an accrued day off every month
  • Fixed term position for 6 months
  • Position is based at Mercy Hospital for Women, Heidelberg
  • Responsible and accountable for the day-to-day activities of the office ensuring administrative tasks are executed efficiently and effectively
  • Provide high level executive and administrative support to the Program Director and Clinical Services Director Women's and Children's Services
  • Duties include complex diary / email and travel management, drafting and preparation of correspondence, meeting preparation including Agendas and Minutes


  • Previous EA / PA experience essential.
  • High level of interpersonal, communication skills (written and verbal) and computer literacy.
  • High attention to detail and previous knowledge of roster planning.
  • Excellent time management skills and ability to manage conflicting priorities.
  • Experience in health or not for profit environment (desirable but not essential).


Mercy Health is a Catholic organisation grounded in a 2,000-year tradition of caring for others. Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute hospital care, aged care, mental health programs, maternity and specialist women’s health services, early parenting services, home care services and health worker training and development.

Mercy Health is proud to be recognised as an Employer of Choice for Gender Equality by the WGEA.


Mercy Health recognises that people are searching for meaning in their work life and finding a workplace that connects with their values is a key motivation when choosing an employer. As a not-for-profit healthcare provider, Mercy Health has a strong mission and clear values that guide us in everything we do. We pride ourselves on:

  • caring for our people and those important to them with generous employee assistance available for employees and their families
  • encouraging applications from people of all ages, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander Peoples, and supporting all staff to be their authentic selves at work through our network group for LGBTIQ+ staff and allies
  • protecting children and vulnerable people in all our services, by listening to them and having zero tolerance of any form of abuse and neglect
  • taking a stand against climate change, which is one of the biggest threats to the health of the world and all humanity, and committing to action that will help make our world fairer and more sustainable
  • offering benefits such as generous salary packaging, purchased leave, career progression and development opportunities, access to health and wellbeing programs and a range of discounts across a diverse portfolio of financial, healthcare, travel and other services. 


  • Candidates are required to meet the position and qualification requirements.
  • Provide a current Police Record Check and Working with Children Check (Mercy Health may conduct additional background checks subject to current legislation).
  • Proof of vaccination status consistent with public health orders and with Mercy Health’s policy (includes but is not limited to COVID-19 and seasonal influenza vaccination compliance requirement).

If you have any questions or require any adjustments to ensure a fair and equitable interview and selection process please contact us on the details below.

Contact Details

  • Ms Gill Evans, Program Director Women's & Children's Services
  • Email:  gevans@mercy.com.au

To view the position description or submit your application please click the 'Apply Now' button.

Executive Assistant

Job type:

Full time

Job classification:

Not provided


Julie Ann Schoenfelder

Executive Assistant