Executive Support Coordinator (VPSG4)

Job posted: 28/07/2022
Applications close: 13/08/2022 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time

Organisation: Victorian Building Authority

Salary: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/6279

Reference: VG/6279

Occupation: Administration/Secretarial

Salary Range: $90,067 - $102,192

Work location: Melbourne | CBD

Are you a self-motivated, experienced Executive Assistant looking for a new challenge. We have a new ongoing opportunity to join our Corporate Service Division as the Executive Support Coordinator.

In this role as Executive Support Coordinator – Corporate Services you will provide high quality secretarial and executive support services to our Chief Finance Officer (CFO) and undertake a broad range of support functions for the broader Corporate Services division.

The position coordinates and provides administrative support within the division encompassing Finance, Procurement, Facilities and Legal Services, working with minimal supervision, demonstrating initiative to escalate urgent matters, ensuring deadlines are met, and liaising and building relationships with key staff within and external to the VBA.

What we are looking for:

  • Demonstrated experience in the provision of high-level administrative support within a corporate or government setting. Experience working with a finance team will be highly regarded.
  • Well developed written communication and stakeholder management skills including the ability to prepare clear, concise and accurate documentation and effectively liaise with a range of stakeholders.
  • Demonstrated self-management skills, with the ability to prioritise tasks, maintain stakeholder engagement and consistently deliver in deadline-driven environment.

The Victorian Building Authority embraces a diverse and inclusive culture who work together for the benefit of all Victorians. Our recruitment is best practice and free from bias, we recruit based on merit and equity regardless of age, disability, religion, gender, sexual orientation or cultural background.

We have an amazing employee engagement program, remote working setup, health and well-being and learning and development programs to ensure our people are fit for work and inspired to be the best they can. We are always looking for talented new people to join us with a broad range of skills and experience who are curious, keen to learn and enjoy serving the community they live in, so if this sounds like a place you'd like to work and you think you have what it takes, we‘d love to hear from you and encourage you to apply now!

What you can expect

  • A diverse and passionate team that are results driven
  • Flexible, hybrid working arrangements
  • A competitive salary plus 10.5% superannuation

How to Apply

We require you to upload:

  • A detailed copy of your resume
  • A cover letter outlining your relevant experience and how it aligns to the role  
  • Any other quals or licence if applicable

 Please note:

  • Only electronic applications submitted via careers.vic.gov.au will be accepted.
  • Employees are required to be fully vaccinated against COVID-19 as a condition of their employment as per the VBAs mandatory vaccination policy.
  • Candidates deemed suitable from a selection process may be considered for identical or similar vacancies within 6 months.
  • As a public sector and service standard, generally all new employees will start at the base entry level and increment throughout the salary range each year based on performance. Current public sector employees at the same grade will be considered for a transfer of entitlements with evidence. A request above entry level may be considered in certain circumstances.
Executive Support Coordinator (VPSG4)

Job type:

Full time

Job classification:



Katrina Excell | katrina.excell@vba.vic.gov.au

Executive Support Coordinator (VPSG4)