Executive Support Officer (VPSG4)

Job posted: 03/08/2022
Applications close: 17/08/2022 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Transport

Salary: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/80010958XT

Reference: VG/80010958XT

Occupation: Administration/Secretarial

Salary Range: $90,067 - $102,192

Work location: Melbourne | CBD

The Department of Transport brings together all transport modes to design, plan, build and operate Victoria's transport system. Our job is to further integrate the transport network and improve the delivery of services to Victorians for simpler, quicker and safer journeys that connect people and places and support Victoria's prosperity and liveability. We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

  • Newly Created Ongoing Full Time Position
  • Hybrid Work Arrangement

About the Team

The Metropolitan Trains Branch sits within the Rail Services Division within Transport Services. It provides contract, commercial and governance advice and oversight of the train contracts operating on the metropolitan rail network. The team provides a single user interface to the metropolitan rail network and transport operators.

About the Opportunity

The Executive Support Officer is responsible for high quality business and administration support to the Executive Director and Metropolitan Trains branch to assist with the management of the MR4 Train Franchise Agreement.

About You

The successful candidate will possess:

  • Strong experience in providing high level administrative support to executives and senior management including taking minutes and preparing agendas.
  • Critical Thinking and Problem Solving Skills – Takes into account wider business context within business unit when considering options to resolve issues. Identifies recurring problems and prevents future recurrence by integrating solutions into work process. Delivers tangible business outcomes as a result of critically evaluating problems from multiple perspectives and delivering effective solutions.
  • Project Delivery Experience – Translates strategies into programs or projects that enables achievement of outcomes required; Defines governance e.g. success measures, roles and responsibilities, progress monitoring) required to manage risks and maximise probability of success.
  • Stakeholder Management Skills – Identifies issues in common for one or more clients or stakeholders and uses them to build mutually beneficial partnerships; Identifies and responds to stakeholder's underlying needs; Uses understanding of the stakeholder's organisational context to ensure outcomes are achieved.

Culture and Benefits

The Department of Transport is committed to building a high performance, collaborative culture where flexible work arrangements are a focus to support different ways of working, helping employees balance work and life and optimise effectiveness.

How to Apply

Applications should include a resume and cover letter. Applications close at 11:59pm on 17 August 2022.

For role related queries, please contact Tracey Williams at tracey.williams@transport.vic.gov.au

Please note: This position requires the successful employee to provide evidence of being fully vaccinated against COVID-19, or medical evidence which confirms the individual is unable to receive a dose, or a further dose, of a COVID-19 vaccine due to a medical contraindication or an acute medical illness.

Failure to comply with this condition of employment will impact your eligibility for employment in this position with DoT.

Preferred applicants will be subject to pre-employment checks. Information provided to the Department of Transport will be treated in the strictest confidence.

Executive Support Officer  (VPSG4)

Job type:

Full time

Job classification:



Tracey Williams | tracey.williams@transport.vic.gov.au

Executive Support Officer  (VPSG4)