Facilites Coordinator

Job posted: 27/07/2022
Applications close: 13/08/2022 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 12/09/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Facilities Management

Reference: 1288506

Reference: 1288506

Occupation: Facilities Management

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

  1. Demonstrated ability to carry out repairs and maintenance to school facilities and other tasks required of the Facilities Maintenance position. (trade qualifications/ training is desirable but not necessary).
  2. High level interpersonal and communication skills with a demonstrated ability to effectively interact and liaise with a wide range of stakeholders.
  3. Demonstrated experience and skills in coordinating, organising and determining work priorities required of the Facilities Coordinator with minimal supervision and experience/ ability to oversee and coordinate other staff and contractors.
  4. Knowledge of OH&S and ability identify and manage risk within the workplace
  5. Demonstrated ability to prioritises and complete scheduled tasks with the flexibility and responsiveness to undertake unscheduled or emergency works.


Additional 30 days attendance required for this position.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Facilities Coordinator fulfils an important role, working as part of a team coordinating Facilities staff and contractors performing ‘hands on’ tasks related to the day-to-day facilities and maintenance operation of the school. In addition to having necessary ‘hands on’ skills, the role also requires high level time management, administration, organisation, and communication skills. They need to perform with flexibility and reliability within tight timelines and minimal direction and are responsible for the following:


Have all buildings and grounds meet essential services maintenance requirements, are OH&S compliant and all necessary works are scheduled and completed: on time, within budget and with minimal disruption to the daily operations of the school.

  • Ensure the scheduled buildings and grounds preventative and corrective maintenance program/schedule/ routine is undertaken and completed on a regular basis to ensure the school facilities are kept at a high standard at all times.

Works including but not limited to:

    • essential services, heating and cooling, electrical, plumbing, fire services, pest control, painting, glazing, locksmith, security, furniture, structures, grounds and garden maintenance, waste management, cleaning and signage.
  • Liaise with, engage and coordinate external contractors required onsite for maintenance tasks (e.g. electrician, plumber, AC service).
  • Direct and where require allocate the work of other Facilities staff.
  • Be familiar with the essential services such as mechanical, gas, electrical and hydraulic systems of the schools and ensure manuals are kept up to date.
  • Undertake the ordering, maintenance and repair and movement of furniture. This includes relocation, set up and pack away of furniture for special events, exams etc.
  • Manage the timely response to/ and undertake maintenance requests from staff.
  • Ensure broken/ damaged equipment is repaired or disposed of in a timely manner.
  • Keep all tools, plant and equipment maintained in good operating condition and stored in a safe manner with appropriate safe work procedure documentation.
  • Follow DET and school purchasing process and pick up goods/materials from offsite locations.



  • Communicate and interact effectively with all stakeholders on maintenance as well as the school in general.
  • Assist in in the completion and retention of all reports, files, folders, registers, contracts, etc. relevant to facilities.
  • Assist in performing audits to ensure services provided meet the minimum standard of delivery.
  • Be familiar with and undertake Facilities Hire process if required.
  • Actively monitor, allocate/ undertake and update maintenance requests and  job progress though the maintenance management process in place at the time.
  • In conjunction with the Operations Manager:
  • Develop, document and schedule regular buildings and grounds preventative and corrective maintenance programs across the school.
  • Assist in the development and implementation of long-term maintenance plans and replacement of facilities across the site.



  • Assist in maintaining a safe and healthy working environment by following OH&S and risk management procedures and ensure all contractors comply with DET and school policy and OH&S requirements.
  • Conduct themselves in a professional, courteous and respectful manner that reflects the DET values of: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership & Human Rights.
  • Accept deliveries and distribute to appropriate staff or area.
  • The range of duties may be expanded or altered at any time in the future or as directed by the Principal or Operations Manager in accordance with ES1-3 dimensions of work

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

A current Employee category Victorian Working With Children’s check will be required.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Please ensure that your application includes:

  • a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.

Location Profile

Werribee Secondary College is a highly regarded school in the Wyndham Education Precinct. A consequence of the College's outstanding results in VCE, IB (International Baccalaureate), VCAL and NAPLAN is that applications for enrolments far exceed the Colleges intake capacity. Werribee SC students have enjoyed recognition such as VCE All-rounder, IB High Achievers and VCAL competition winners. More recently, 97 % of the College's senior students have achieved tertiary pathways. Werribee Secondary College has over 70 International Students who have selected the College to complete their secondary education.

The College is a TAASS accredited provider of a Select Entry Learning program, which operates across the curriculum in years 7- 12. The College attained accreditation as an International School with the Council of International Schools (CIS) in 2006 and in 2013 became the first state secondary college in Victoria to be accredited by the International Baccalaureate Organisation and authorised to offer the Diploma Program (DP) of the IB. Werribee Secondary College has instilled a culture which embraces hard work, academic achievement and learning growth. All students wear the traditional uniform of blazer, shirt and tie.

The College has implemented a number of curriculum structures and programs which have further enhanced an exciting teaching and learning environment. The ENGAGE Teaching and Learning cycle embeds the High Impact Teaching Strategies (HITS) and is a research- based pedagogical framework that the College has implemented based on evidence gathered from the students and the school community. In 2020, the college will embark on the implementation of the PLC (Professional Learning Communities) using the inquiry cycle to achieve continuous learning growth.

A broad range of co-curricular activities includes amongst others, music, drama, chess, debating, public speaking and Leadership Programs. Further leadership opportunities for male and female students are provided through the College's Australian Army Cadet Unit, which was formally inaugurated by the then Prime Minister Julia Gillard in early 2012 and is only the 2nd school based AAC Unit in a Victorian state school.

A re-building program upgraded the level of many facilities in 2010 and these have been augmented by the completion of a new Recital and Performance Centre in early 2016 and the construction of a further $7 million-dollar stage completed in late 2018.

Resources, Wellbeing and other Features

The College has implemented a BYODD program across all Year levels. All classrooms are equipped with projectors. There is a well-resourced Student Wellbeing and Leadership Program which is implemented through a House system and a weekly Pastoral Leadership program. The College's resources are well allocated and provisioned. The College also enjoys a healthy financial status.

The Colleges modern facilities include 5 new Science rooms, a Music recital centre and auditorium, flexible English and Humanities area and a Numeracy block.  These spaces provide for dynamic learning experiences across Year 7-12.

Facilites Coordinator

Job type:

Full time / From 12/09/2022

Job classification:

Not provided


Scott Tanner | 03 9741 1822

Facilites Coordinator