Forensic Stenography and Records Officer (VPSG2)

Job posted: 02/06/2022
Applications close: 03/07/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | CBD

Job type: Part time

Organisation: Victorian Institute of Forensic Medicine

Salary: $55,439 - $71,194

Occupation: Administration/Secretarial

Reference: VG/FM1873JUNE22

Reference: VG/FM1873JUNE22

Occupation: Administration/Secretarial

Salary Range: $55,439 - $71,194

Work location: Melbourne | CBD

The Victorian Institute of Forensic Medicine is Australia’s most comprehensive forensic medical facility. We serve the Victorian community and the whole of the Victorian justice system, especially the courts.

We provide the justice system with evidence to underpin safe convictions and appropriate acquittals. Our doctors help investigate deaths reported to the Coroner, examine alleged offenders and assess, treat and support victims of crime.

The Donor Tissue Bank of Victoria supports patients and their families by providing safe tissues for transplantation and medical research.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our organisation, we’d love to hear from you.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit vifm.org/about-us/careers/

If a career that can give you the opportunity to contribute to a safe and just Victoria appeals to you, we look forward to hearing from you.

  • An exciting opportunity within the Victorian Institute of Forensic Medicine (VIFM), Department of Justice and Community Safety
  • VPSG 2 Classification (Salary Range $55,439 - $71,194)
  • One (1) ongoing, part-time opportunity available

About Us

The Victorian Institute of Forensic Medicine (VIFM) is an independent statutory authority governed by the Victorian Institute of Forensic Medicine Act 1985. It is part of the Justice portfolio of the Victorian Government. 

The work of the VIFM can be described as a cycle of three parts:

  • Providing forensic medical & scientific services and tissue banking
  • Learning from this work
  • Researching and teaching.

About the Role

The Case Management Services Team is responsible for records management and case management including management of records systems and report production, and forensic stenography services. The team is structured around a focused and timely approach to supporting medical and scientific staff, in addition to centralised management of case work, improving and streamlining systems and processes, and enabling a uniform interface with VIFM's records management systems.

The Forensic Stenography and Records Officer is responsible for providing stenographic services, records management duties, filing and retrievals, along with administrative, secretarial and reception services.

About You

As our ideal candidate, you will possess:

  • Demonstrated experience in medical stenography (audio typing/transcription), including knowledge and understanding of medical and scientific terminology (particularly pathology)
  • Audio typing proficiency of 70-80 word per minute
  • Well-developed written and verbal communication skills including the ability to provide accurate and detailed work, ensuing that written communication adheres to communication guidelines and protocols
  • Well-developed interpersonal skills and strong service focus and the ability to establish and maintain relationships with a range of stakeholders
  • Strong organisational skills and the ability to multi-task and handle multiple demands in a fast-paced, deadline driven environment
  • Ability to be flexible, adaptable and resilient in approach to all work situations, and remain calm under pressure.
  • Ability to work collaboratively in a team environment to deliver service, and proactively identify opportunities and take responsibility for initiating outcomes.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. 


  • For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

  • For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.



The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). 

Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes. 

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes: 

  • COVID-19 digital certificate (available via your myGov account) 

  • Your immunisation history statement (available via your myGov account) or 

  • A letter from the GP who vaccinated you. 

Forensic Stenography and Records Officer (VPSG2)

Job type:

Part time

Job classification:



Nadia Ambruosi on 03 9684 4480 | Nadia.Ambruosi@vifm.org

Forensic Stenography and Records Officer (VPSG2)