General Administration - Reception and First Aid

Job posted: 22/11/2022
Applications close: 05/12/2022 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 27/01/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1316878

Reference: 1316878

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Selection Criteria

SC1    Demonstrated experience and skills in coordinating a specific education support function.

SC2    Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6    Demonstrated commitment to professional learning and growth for both self and others.


Level 2 First Aid Qualification and Current Working With Children Check (Employee) is required prior to commencement date.

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role. 

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

For more information please visit: https://www.edgarscreeksc.vic.edu.au/recruitment/ 


Applications should include: 

1. A cover sheet providing the name of the applicant, record number (where appropriate), home address and telephone where you can be contacted, the position you are applying for and the vacancy number of the position.

2. Specific Key Selection Criteria response.

3. A CV with a summary of experience and qualifications.

4. The names, email addresses and contact details of three referees who can provide information regarding the application.

Link to Edgars Creek Secondary College Child Safe Code of Conduct  https://www.edgarscreeksc.vic.edu.au/child-safe-standards/




Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Edgars Creek Secondary College opened in 2018 and is located in Epping North/Wollert. It is a co-educational school that will form part of a wider education and community precinct, which along with the secondary college will include a primary school, a community activity centre and a council reserve. The school has a state-of-the-art STEM building, with a series of science labs, flexible break-out spaces, and material tech and digital technology learning spaces. The spaces have been specifically designed to cater for contemporary teaching and learning approaches with a focus on interdisciplinary project-based learning in the areas of design, technology and the sciences. Edgars Creek Secondary College also includes an additional two-storey administration and library resource centre. Edgars Creek Secondary College is designed to be a school that is an important piece of community infrastructure with its facilities being used in the future for the delivery of both educational programs and community projects.

The College is now in its fifth year with over 1000 year 7 – 11 students, it will grow year level by year level with the first Year 12 cohort in 2023. The College was allocated $22,800,000 in capital works funding in the 2019 State budget. This has enabled the college to open for the 2022 academic year with new specialist Food, Performing and Visual Arts, Media and Recording Studio, Ceramic, Textile, and Sports Hall facilities along with a Learning Communities classroom building. The facilities will be ready for the 2022 academic year.


Edgars Creek Secondary College is a school that provides all young people with the opportunities to be passionate about learning, innovative and creative with their learning while developing a strong sense of community and global responsibility.


Edgars Creek Secondary College is to provide an educational experience that will not just prepare students for future pathways in the 21st Century but stimulate students to see the possibilities for innovation and inspire them to create their own unique opportunities for the future be it through further education, training or business enterprises.


Edgars Creek Secondary College aims to equip all young people with the skills and capabilities they need for economic, social and cultural success in the 21st century. The personalized learning needs of all young people will be catered for via a highly differentiated curriculum. This will be supported by the use of evolving technologies, collaborative and problem-based learning and strong literacy and numeracy core skills. Students will build their skills, self-confidence, leadership abilities and community spirit through a rigorous, but rich and varied curricular and co-curricular program.


At Edgars Creek Secondary College the expectation is that all teachers are committed to collaborating in a multidisciplinary way while working in a professional learning community. All teachers are expected to develop and/or demonstrate a deep understanding of the College’s pedagogy (e.g.use of High Impact Teaching strategies; the work of Hattie and Marzano; data analysis) and the ability to action the delivery of a guaranteed and viable Victorian curriculum. The College has begun to develop a coaching and peer observation model which contributes to ongoing adult learning and skill improvement. It is an expectation and requirement that all teachers will embrace the School Wide Positive Behaviour framework that focuses on the teaching and re-teaching all students behaviour expectations and routines. All staff work in partnerships with parents and families to provide ongoing feedback about student learning growth and wellbeing.

Since the foundation year, the College has made a commitment to building the literacy and numeracy skills of all students. The College is committed to expanding a strong independent reading focus at Middle school which is complemented by a sophisticated library program. The College's Middle School students have been engaging with the Scaffolding Numeracy in Middle Years framework which provides the opportunity to both support and extend students in mathematical skills, and most importantly critical and problem solving skills in relation to both Mathematics and Science. All students participate in a weekly Wellbeing Program and House activity program. In 2019, the College introduced a Spanish Language Program, Library Program and the curriculum areas of Food and Design Technology. The College continues to build partnerships with DET education programs and external providers such as: Whittlesea Tech School; and the Victorian Schools Space Education Centre.

Teaching and Learning
The College has a continuing strong focus on establishing a strong Professional Learning community culture supported by an inquiry model of investigation. Collaborative planning is supported through weekly PLC meetings and the roles of the Assistant Principal - Curriculum and Pedagogy, Learning Specialist and Instructional Leaders along with the use of three external coaches/critical friends to build teacher capacity. An emphasis on understanding the evidence-based practices and importance of differentiating learning tasks, providing students and parents with effective feedback and structured lesson planning are core expectations.

Positive Climate for Learning
The School Wide Positive Behaviour framework is the key pedagogy in setting high learning and behaviour expectations along with promoting inclusion. The College strongly advocates and teaches young people the importance of learning and behaviour routines in order to achieve maximum success at school. During 2019 the College established a School Wide Positive Behaviour working party which lead the development of the expectations behaviour matrix; the role of the Home group and classroom teacher and House points and rewards system. The importance of the school values in helping to create a safe and positive climate for learning has been communicated by regular assemblies; newsletters, social media, use of awards and acknowledgements and direct instruction to students.

Student Voice and Agency
The College has established a culture of learning where the use of Learning progressions and Developmental rubrics is part of how staff support individual learning and develop differentiated tasks. The College prides itself on the focus on an increase in formative assessment and an ongoing emphasise on learning growth. Students have begun to increase their input into developmental rubrics thereby taking further responsibility with their learning.


General Administration - Reception and First Aid

Job type:

Full time / From 27/01/2023

Job classification:

Not provided


Sally Boyd | (03) 9134 8200

General Administration - Reception and First Aid