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Information and Document Support Officer (VPSG3)

Job posted: 02/08/2022
Applications close: 16/08/2022 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / Until 30 June 2023

Organisation: Department of Treasury and Finance

Salary: $72,751 - $88,336

Occupation: Information Management

Reference: VG/DTF/CGS/1649216

Reference: VG/DTF/CGS/1649216

Occupation: Information Management

Salary Range: $72,751 - $88,336

Work location: Melbourne | CBD

This is a VPS3 position on a fixed term contract until 30 June 2023.

About us 

The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.  

ITS has a substantial and complex portfolio of services. It provides services to DTF, as well as knowledge and expertise to support and harness the possibilities of direction with Whole of Victorian Government (WoVG) in Information and Technology.  Adopting the role of effective advisor, provider, and influencer of technology and information at DTF, ITS influences business planning, connects IT  across the services, provides a range of services which include information and records management, and is driving ahead with maturing IT to provide better integration of technology platforms to benefit all staff.

About the role   

Key accountabilities -

  • Monitor and maintain the integrity of information in the corporate EDRMS and M365, including applying appropriate access controls and metadata controls.
  • Support business units in the use of the corporate EDRMS, SharePoint Libraries and Team Channels.
  • Register and classify incoming documents and mail accurately and within agreed service levels
  • Contribute to Information and Records Management projects and be responsible for delivering medium and smaller sized projects to individual business units.
  • Assist in the development of policies, processes, and procedures for managing the departments information and records.
  • Assist in the development of reports to highlight any current or potential issues for information and records management on the department's information platforms.
  • Provide support in respect to managing records and information.
  • Perform audits of the EDRMS, SharePoint Libraries and Team Channels and provide reports of information keeping practices to ensure compliance with policies, business rules, and procedures.
  • Identify and assist in the development and implementation of improvement initiatives regarding the management of information and records.
  • Assist in the delivery of operational services in Information Technology Services Team as required.

 About you

 To be successful in this role, candidates will have experience in the following areas: 

  • Extensive experience using Content Manager (CM) the departments electronic document records management system
  • Experience in providing information and records support in SharePoint Libraries and MS Team Channels
  • Knowledge and understanding of the Public Records Act 1973 and associated standards or a desire to learn.

 About our culture  

We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability, or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.  

The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements. 

How to apply  

For more information about the position and key selection criteria, please refer to the position description. If you have specific questions regarding the role, please contact shakuntala.markandeya@dtf.vic.gov.au.

To apply, select the ‘Apply Now' button and provide a copy of your resume and cover letter summarising your skills and relevant experience. 

Applications close on 16th August 2022.

If you require a copy of this advertisement in an accessible format, please email careers@dtf.vic.gov.au.   

Vaccination 

DTF is committed to providing and maintaining a working environment which is safe and without risk consistent with the DTF's obligations under the Occupational Health and Safety Act 2004 (OHS Act). DTF's COVID-19 Vaccination Policy requires all DTF employees to have an up-to-date vaccination status, or be medically exempted, as defined by the Australian Technical Advisory Group on Immunisation (ATAGI), in order to attend a DTF work site or work for the Department in the community. DTF may request proof of vaccination or exemption during the recruitment and selection process.  

Information and Document Support Officer (VPSG3)

Job type:

Full time / Until 30 June 2023

Job classification:

VPSG3

Contact:

Shakuntala M | shakuntala.markandeya@dtf.vic.gov.au

Information and Document Support Officer (VPSG3)