,

MIDDLE SCHOOL SECRETARY

Job posted: 05/08/2022
Applications close: 18/08/2022 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 22/08/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1290158

Reference: 1290158

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

SC1  Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2  Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide and/or

          attendant care to students where necessary.

SC3  Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4  Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5  A commitment to professional learning and growth

Role

Answer telephone enquiries regarding attendance and general enquiries.

Liaising with students, parents & staff and providing them with information, help and direction.

Recording and updating all absences in Compass and providing the unexplained absence report daily. Filing of all absence notes/letters.

Recording change of details in CASES for all Year 7, 8 & 9 students and providing files for new students.

Opening up Middle School emails, processing the requests or redirecting emails to the appropriate staff member.

Printing of Detention slips daily and distributing to students.

Organising the Roll Duty roster for students, advising students of their rostered day and recording this information on Compass.  

Directing the student on the day of their duty and ensuring that all messages/notices are delivered to the teacher/student.

Organising the Enviro Duty roster for students, processing permission forms, distributing them out to students and recording this information on Compass.

Printing of Assembly notices, organising the folders on Assembly day and updating class lists if necessary

Responsibilities

Processing Private Study, Numeracy & Literacy program letters with excel/mail merge, distributing letters to parents and following up on permission slips that have not been returned to the Middle school.

Liaising with the Big Future co-ordinator and advising her the student absences for the program. Sending out a reminder to all students attending the Big Future program.

Following up with students on all overdue books from the library.

Sending out a reminder to all students attending the Study Hall program.

Sending out overdue of homework letters as directed by teaching staff.

Updating all timetables for Year 7, 8 & 9 each term or when necessary. Printing all timetables and distributing them to appropriate locker bays, notice boards and personnel.

Sorting out lost property and returning named items to the student. Keeping a record of all unnamed lost property.

Updating class lists regularly in the Emergency Plan Management folder.

Assisting with Parent/Teacher Interview night by recording teacher locations in the booking sheet and organising desktop name labels for all teachers.

Providing administration support to Middle School staff, teachers/staff and Well-being staff when required

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

For further information please contact Peter Daniel Business Manager 88056700 or visit the College website www.gwsc.vic.eduau

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.

Location Profile

Glen Waverley Secondary College is a Year 7 to 12 co-educational school with a student population of around 2000. Glen Waverley Secondary College’s vision is ‘Growing respectful, responsible, resilient global citizens who value diversity and lifelong learning,’ this vision is underpinned by our school values of: Respect, Diversity, Commitment, Perseverance and Accomplishment. Glen Waverley Secondary College has a proud history of academic excellence, underpinned by our commitment to provide a safe and caring environment where all students are supported to achieve their very best and by our relentless focus on providing high quality teaching and learning. Our curriculum offerings are broad and diverse, ensuring all students are supported to pursue their passion and to access their chosen pathways. Our co-curricular programs are many and varied including: our renowned instrumental music program, sport, science and technology and a thriving student leadership program. Students take pride in their school and are encouraged to immerse themselves in all aspects of school life. Student achievement is recognised through the Gain Wisdom Merit Program, which celebrates students who exemplify the school values and their accomplishments. Glen Waverley Secondary College is a school of choice, with demand often exceeding available enrolment space. Students who attend Glen Waverley Secondary College aspire to live exemplify the college values and it is this commitment from students that has seen students routinely achieve Victorian Certificate of Education (VCE) results and NAPLAN outcomes that are amongst the best in the State of Victoria.

 

 

MIDDLE SCHOOL SECRETARY

Job type:

Part time / From 22/08/2022

Job classification:

Not provided

Contact:

Peter Daniel Business Manager | 88056700

MIDDLE SCHOOL SECRETARY