Office Coordinator

Job posted: 14/03/2023
Applications close: 04/04/2023 (Midnight)
10 days remaining

10 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time

Organisation: The Royal Melbourne Hospital

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 69728

Reference: 69728

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Office Coordinator, Guidance Group 

  • Providing high quality administrative support to the Director of the Guidance Group and their team
  • Full Time, Fixed Term 80 hours per fortnight including ADO

The Guidance Group is a multi-disciplinary group of experts with backgrounds in infectious diseases, microbiology, information technology, pharmacy, nursing and infection prevention and control. Our main focus is to research, develop and implement innovative technology solutions to improve quality care within all healthcare settings.

We are a leader in the field of antimicrobial stewardship, in Australia and overseas. Our flagship system Guidance MS has been implemented in over 60 hospitals across 4 states in Australia.

Your new role:

  • Support the Director and Guidance team members’ to maximise their efficiency and effectiveness
  • Complex diary management and co-ordination of the Director and team members’ schedules
  • Manage meeting bookings with identified stakeholders
  • Prepare agendas, attend meeting for minute and action taking, manage committees/meeting documentation, monitor and follow up

About you:

  • Previous experience in Executive Assistant duties
  • Excellent interpersonal, presentation and communications skills both verbal and written
  • Excellent O365 skills
  • Previous experience in managing a complex team of people
  • A proven ability to manage multiple stakeholders, project and competing tasks

This challenging and rewarding opportunity offers the right candidate a chance to make significant contributions to the ongoing success of the Guidance Group, the National Centre for Antimicrobial Stewardship and the National Antimicrobial Prescribing Survey, helping us to achieve our objective of optimising patient care with innovative stewardship solutions.


  • A Values based organisation offering great prospects for career diversity and professional advancement, including training and research opportunities, and access to mentorship and leadership programs
  • Comprehensive Health & Wellbeing Programs including; On-site staff gym, Staff Medical Service, Employee Assistance Program, Peer Support Program - run by our dedicated employees
  • Salary packaging options, monthly ADOs for full time staff (That’s an additional day off every month!), discounted onsite car parking, close to public transport

The RMH is proud to be a workplace that champions diversity, inclusion and equality for our staff and our community.  Our goal is for our people to feel safe, included and supported so that they can be at their best every single day. We encourage talented people from all backgrounds, abilities and identities to apply to our vacancies, and will consider adjustments to support such applications.


If you are looking for a challenging role and can demonstrate the above capabilities, connect with us.

For a confidential discussion please connect via the details below.

All appointments are made subject to a satisfactory Criminal History Record Check. All RMH employees are required to provide evidence of an immunisation assessment including evidence of vaccination against COVID-19 (3 doses) prior to commencement. This is in accordance with the Victorian Minister of Health’s Mandatory Vaccination Orders for COVID-19.

Don’t delay, apply now!  - recruitment is ongoing, with interviews commencing as soon as suitable candidates are received.

Advertising may cease prior to the closing date.

Office Coordinator

Job type:

Full time

Job classification:

Not provided


Rod James - 0402261683
Karin Thursky - 0414996649

Office Coordinator