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Office Manager ES 1-2

Job posted: 06/05/2022
Applications close: 05/06/2022 (Midnight)
17 days remaining

17 days remaining

Job Description

Location: North West Region | Mildura

Job type: Full time / From 11/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1277767

Reference: 1277767

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: North West Region | Mildura

Selection Criteria

SC1    Demonstrated experience and skills in coordinating a specific education support function.

SC2    Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6    Demonstrated commitment to professional learning and growth for both self and others.

Role

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role. 

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Applicants are asked to ensure their application:

Contains a response to the selection criteria, up to date CV and list of at list 3 current referees with contact details (phone and email).

Each Key Selection Criteria Response should be no longer than 1.5 pages in length.

The application should be uploaded as one single document with KSC response, CV, referee list and cover letter.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Chaffey Secondary College is a Year 7 to 10 co-educational College with a 2022 enrolment of 635 students, located in the centre of the city of Mildura. The majority of students transition to Mildura Senior College for Years 11 & 12. Students are drawn mainly from four local government primary schools in Mildura with other enrolments coming from other government and non-government schools in Victoria and southern NSW.

The college's SFO of 0.65 is indicative of the student cultural diversity which includes Indigenous and students from Tonga, Samoa and Turkey, along with an increasing population of new arrivals from Afghanistan, Iran and other Middle Eastern states.

Our college has redefined itself around our vision of High Expectations for all with a focus on:

- Excellence in Teaching and Learning

- Building Authentic and Respectful Relationships

- Creating Effective Community Partnerships

This is driven by our purpose statement which is:

To grow all of our young people academically, socially and emotionally, to be proud of themselves, the school, and the community in a safe and inclusive environment.

We will achieve this through Our values of

Respect, Inclusion, Pride and Responsibility (RIPR).

These are the values that we live by and will operate on each day. They will be the focus of how we run our school, classrooms, outdoor areas and community interactions. They underpin our rewards systems and our behaviour modification systems.

Chaffey Secondary College is on a continuous improvement journey with a key focus on student growth in learning and establishing school wide positive behaviour systems.

We are a visible learning school embracing the work of John Hattie which is informed by data to construct our instructional model.

We are a visible wellbeing school embedding the SEARCH framework by Professor Lea Waters as our language of wellbeing.

The College's curriculum and its supports are designed to meet the specific developmental needs of students as they progress from a core Middle Years program to the Later Years program where there an increasing capacity to select electives and pathway programs, including VET, VCAL and VCE Unit 1 & 2 for some subjects. Students are encouraged to achieve their personal best in their studies, and are assessed against the Victorian Curriculum. In addition, the College provides a range of extra-curricular and after school programs to support, challenge and enrich students.

Chaffey Secondary College has a SEAL (Select Entry Accelerated Learning) program and is a member of the SEAL Academy as one of only 40 accredited schools in Victoria and is the exclusive provider of the program in Sunraysia.

The college provides a Flexible Learning Options (FLO) program to support students at risk. This program enables students to undertake an individualised program tailored to their educational, wellbeing and mental-health needs.

The Clontarf Football Academy was introduced in 2010 with mentoring and an engagement activity that supports Koorie boys has been highly successful. A similar program has been established for Koorie girls, Stars Academy. Both programs aim to develop aspirations for opportunities beyond school.

 

Office Manager ES 1-2

Job type:

Full time / From 11/07/2022

Job classification:

Not provided

Contact:

Mr. Graeme Forrester | 0422 125 871

Office Manager ES 1-2