Operations and Daily Organisation Assistant - Ed Support Level 1-Range 2

Job posted: 13/05/2022
Applications close: 26/05/2022 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 13/06/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1278373

Reference: 1278373

Occupation: Other

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Selection Criteria

SC1    Demonstrated experience and skills in coordinating a specific education support function.

SC2    Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6    Demonstrated commitment to professional learning and growth for both self and others.


[Attendance requirement for this position]

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role. 

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Liaise with and provide information to parents, staff and students about school administration procedures and policy.
  • Provide a document preparation service for the school community.
  • Coordinate the distribution of school newsletters, circulars and other documentation to be provided to the school community.
  • Provide administrative support for specific school programs.
  • Liaise with service providers, welfare agencies and relevant organisations to facilitate student referral.
  • Develop and adapt work methods and organise systems of classification, maintenance and ordering in a school resource centre.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Working with our Operations Leader, this role will:

  • Assist with the coordination of whole school events and activities
  • Communicate and process excursion, incursion, camps and activity requests
  • Assist with daily operation changes such as class coverage and bookings with external agencies

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

The College’s vision is to be an environment in which every student achieves their highest potential, and the school has structures and processes that ensure that every student is in ‘the right place to learn’. Our high expectations of students, teachers, and parents underpin the work that we do and provide a framework as we strive to continually improve our learning environment, professional practices, and student achievement outcomes. Established in 1984, Craigieburn Secondary College is set in landscaped grounds in the Northern suburbs of Melbourne. Our 1114 students are drawn from the local area and a diversity of cultural and language backgrounds. The staff comprises of 5 Principal Class, 100 teachers including 9 leading teachers, 2 learning specialists, and 42 education support staff.

Over the past five years, the College has grown significantly and quickly, with an increase in students from 750 in 2015 to 1196 in 2021. Providing a safe learning environment for this large cohort has been a major focus for the school, and in particular, ensuring there are lots of spaces, spread out across the grounds for smaller groups of students to spend their recess and lunchtimes. We have also focussed on building positive relationships between staff and students and improving student voice and agency, as corner stones for our safe and supportive culture.

The curriculum is designed to provide opportunities and support structures that assist every student to reach their full academic, personal, and career potential and to create pathways to a fulfilling and meaningful future. The College offers an enrichment and acceleration program that provides extension opportunities for students in all areas of the curriculum in years 7-9 and leads to accelerated learning opportunities in year 10. We also offer differentiated literacy and numeracy fluency programs that aim to address student learning at their point of need, facilitating high learning growth to bring these students closer to age expected achievements. Catering to the diversity within our community, we offer an EAL curriculum program that develops student language skills across all subjects for years 7-12. There are many and varied opportunities for students to participate in school life, including Visual and Performing Arts, Sport, Camps, Excursions, Creative Writing, Community Service, Mentoring, and an extensive Student Leadership program.

Teaching and Learning at our school are underpinned by a strong professional learning program for all teachers. This program is informed by our Teaching Code of Practice that sets out our high expectations and incorporates an instructional framework that is used by all teachers in every classroom. The Code of Practice also ensures there is a focus on positive relationships within the classroom, where teachers actively seek and give feedback in the pursuit of professional excellence and personal best. Student voice contributes to the reflective practices of teachers in the form of regular feedback opportunities on key areas of practice. Students and teachers work together to improve the classroom experience and learning.  Over the past four years, teachers and leaders have been developing their skills in using an inquiry cycle to frame their work and to be better able to evaluate the impact of intervention strategies at the classroom, program or whole school level. 

Within a strong culture of support for students who are PSD, Koori and OOHC all are individually cased managed by a strong team of integration aides and youth workers. Individual Learning Plans are developed through collaboration with staff, students and families to ensure the goals are appropriate and relevant. Learning partners facilitate the implementation of ILP's in the classroom by supporting teachers with teaching strategies and approaches for individual student goals.

Craigieburn Secondary College expects its students to work to the best of their ability, respect the rights of all others, to strive for excellence, and to take pride in their work and their school. The College community's actions and decisions reflect the values of Respect, Responsibility, Achievement, and Community.

There are numerous enrichment and support programs;

1.            A select entry enrichment and acceleration program (CEAP) that offers places to a limited number of highly capable and committed students who are challenged by the academic rigours set by the program.

2.            The Craigieburn High Achievers Club, where aspirational and determined senior students meet with each other and their teachers on a weekly basis to improve their study habits and achievement results.

3.            Literacy and Numeracy Fluency programs running for all Year 7 students, Corrective reading, as well as Language Support programs and professionals.

4.            Leadership programs including School and House captaincies, SRC, Duke of Edinburgh and, the Alpine School, and Hands on Learning

5.            Student Engagement and Wellbeing programs such as Breakfast Club, Homework club, and Sporting teams

6.           Allied health team made up of a Speech pathologist, visiting Doctor and Psychologist, mental health practitioner, two student counsellors, three youth workers and a school nurse.

7.            Our Performing Arts program that includes musical productions, bands, dancing and drama.

8.            The Engage program is targeted to year 8 students who are at risk of disengagement. Students work closely with dedicated staff within a closed program for 8 weeks. The program has a strong emphasis on developing key relationships as well as building literacy, numeracy and social skills that can be used after students transition back into their normal classes.


Operations and Daily Organisation Assistant - Ed Support Level 1-Range 2

Job type:

Full time / From 13/06/2022

Job classification:

Not provided


Michael Fowles | 03 9308 1144

Operations and Daily Organisation Assistant - Ed Support Level 1-Range 2