Out of School Care Coordinator

Job posted: 24/06/2022
Applications close: 07/07/2022 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 18/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Education and Training

Reference: 1285021

Reference: 1285021

Occupation: Education and Training

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Selection Criteria

SC 1 - Demonstrate experience and skills in managing and coordinating an Out of Hours School Care program and a Vacation Care program for primary school aged children.

SC 2 - Possess the technical knowledge and expertise relevant of the position including an understanding of the Education and Care Act and Regulations, National Quality Standards (NQS) and Framework for School Age Care in Australia (FSAC).

SC 3 - Demonstrate capacity to provide leadership and management of a team, to supervise others in planning and implementation of a high-quality program.

SC 4 - Demonstrate commitment to professional learning and growth for both self and others.

SC 5 - Demonstrate sound communication and interpersonal skills and work collaboratively with all stakeholders, including management team, children, parents, colleagues, school staff and the wider community with a commitment to excellent customer service.

SC 6 - Demonstrate sound knowledge of Microsoft Office (word, excel etc.) and online childcare management system


To coordinate Out of School Hours Care Program (before school and after school Mon-Fri). The coordinator is responsible for the quality of care ensuring it is of a high standard. The Coordinator must ensure the service complies with the Education and Care Act and Regulations, the NQS, FSAC and other relevant school policies and procedures. The coordinator will be the nominated supervisor and educational leader for the service. The coordinator ensures the educational and recreational programs offered are undertaken in a safe, stimulating and supportive environment for all children attending the program. The coordinator is responsible for the supervision of any other OSHC educators and volunteers. The coordinator is authorised to spend up to a nominated amount per week within budget allowances for the purpose of purchasing food, drink and other consumables.  The coordinator performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy




(Quality Area 1: Educational program and practice)

1.1 Lead the team of educators to plan, implement, assess and review a high-quality and diverse educational program based on appropriate frameworks and with reference to the NQS, considering the developmental needs, interests and abilities of all the children attending the service.

1.2 Lead the team of educators to actively support every child to participate in the program and ensure that the program promotes children’s agency, choices and influence.

1.3 Guide the team of educators in the development and delivery of effective and valuable documentation of children’s learning in accordance with the service philosophy and the learning outcomes (FSAC).

1.4 Support the team of educators to utilise a variety of teaching strategies, including intentional teaching and reflective practice in their daily work.



(Quality Area 2: Children’s health and safety; Quality Area 3: Physical environment)

2.1 Oversee the implementation of effective health and hygiene practices, including meeting all regulations relating to food safety and preparation, medical management plans, and risk management plans, policies and procedures.

2.2 Oversee the service’s delivery of nutritious food and fresh drinking water to children.

2.3 Oversee the promotion of health, wellbeing and physical exercise in the service.

2.4 Oversee the service’s delivery of a safe and stimulating environment where all staff and children are protected from hazards or harm.



(Quality Area 4: Staffing arrangements; Quality Area 5: Relationships with children; Quality Area 6: Collaborative partnerships with families and communities)

3.1 Lead the educator team to work cooperatively, ethically and respectfully with other educators, and support the professional development of individual staff.

3.2 Lead the educator team in developing and maintaining respectful, supportive, collaborative and responsive relationships with children and their families.

3.3 Work productively and cooperatively with the service sponsor or governing body to deliver a high-quality service for children and families.

3.4 Build and maintain strong links with local networks, resource agencies and other relevant organisations.

3.5 Ensure an effective induction and orientation process for new families, children and educators, including workplace students and volunteers.



(Quality Area 7: Leadership and service management)

4.1 Ensure all practices are in accordance with the NQS and reflect the philosophy, policies and procedures of the service.

4.2 Develop, implement and review policies and procedures in accordance with the NQS and National Law, considering confidentiality.

4.3 Attend professional development opportunities and network meetings as appropriate or as directed by management.

4.4 Lead and promote an understanding of the NQS, the NQF and the framework documents within the team.

4.5 Contribute to the continuous improvement of the service through reflective practice and as directed by management and the educational leader.

4.6 Lead the continuous improvement of the service and the development and maintenance of the service Quality Improvement Plan.

4.7 Complete any collection of data, medical or other records required in a timely manner, and in accordance with the service’s policies and procedures and the NQS.

4.8 Assist in the leadership, pedagogical leadership, management support and service administration, as directed.

4.9 Lead an effective process of induction and orientation for new staff, families and children.

Who May Apply

Individuals with the aptitude and qualifications to fulfil the specific requirements of the position.

Qualifications required include:

Qualified or undertaking qualification in an ACECQA approved qualification

Current Working with Children Check (WWCC) or Teachers Registration Card

Current First Aid Certificate (Level 2)

Approved Anaphylaxis Management Training & Emergency Asthma Management Training

Experience in the childcare management system Xplor highly regarded

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

You will be required to be flexible with shifts.  Our program operates from 7am - 9am (Before School Care) and 3.30pm - 6pm (After School Care) during school terms.  During vacation care and student pupil free days we operate from 7am to 6pm.

Personal Qualities:

  • Bring your personality to the service by creating amazing, stimulating and diverse activity programs for children aged 5-13
  • Deliver an exciting and nutritious menu
  • Provide professional leadership and development to a team of educators
  • Become part of the school community by building solid, positive relationships with school leaders and families
  • Ensure that the administration is always up to date to keep children safe and everything running smoothly including the use of an online childcare management system

Professional Responsibilities:

  • Qualified or undertaking qualification in an ACECQA approved qualification
  • Level 2 First Aid Anaphylaxis & Asthma Management Training, Food Safety, or willing to obtain
  • Working with Children Check or Teacher’s Registration Card, or will to apply
  • Experience working with children (preferably school age)
  • Outstanding communication Skills
  • Experience in the childcare management system Xplor highly regarded

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Please refer to school website.


Our program provides a warm, welcoming, caring and stimulating environment for all children with a variety of interesting indoor and outdoor activities. We aim to support children to develop a strong sense of identity and wellbeing.


We encourage children to become confident people by supporting them to develop skills and knowledge necessary to be confident communicators and competent learners. We encourage children to play, as this is their way to test skills, knowledge and develop a natural sense of wonder in their world, which encourages them to extend and explore. Educators encourage and facilitate strong links with the community by collaborating with children, families and their local community.



To provide a high-quality SAC Program with activities in a caring, safe and supervised environment.

Out of School Care Coordinator

Job type:

Full time / From 18/07/2022

Job classification:

Not provided


Bruce Kearney | 03 9478 8211

Out of School Care Coordinator