Personal Assistant - MH Drug & Alcohol Services

Job posted: 04/08/2022
Applications close: 18/08/2022 (Midnight)
9 days remaining

9 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Not provided

Organisation: Monash Health

Salary: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Procurement

Reference: 54871

Reference: 54871

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Procurement

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

About us

Monash Health is Victoria’s largest public healthcare provider, providing access to public healthcare services available to over 1.3 million people, representing 32% of the population of greater Melbourne. We have an outstanding opportunity for a motivated, enthusiastic and high-calibre Personal Assistant to support the Unit Head and Director Clinical Operations Clayton Adult Mental Health Program.

Mental Health Program

The Monash Health Mental Health Program provides a range of community, bed-based and specialist services covering the Casey, Cardinia, Greater Dandenong, Kingston and Monash Local Government Areas (LGAs) – a population of nearly one million.  It has an operational budget of $130 million and employs approximately 820 EFT, representing over 1000 staff.

The Program has a number of clinical units including three adult units (Casey, Dandenong and Clayton), an Early in Life Mental Health Service (comprising infant, child, adolescent and youth services), Psychology Specialist Services (PsySS), a Drug & Alcohol service, and five PARC Units across the Monash Health Network Catchment. The Program has a 24hr Psychiatric Triage Phone service covering all ages. There is also a Gender Dysphoria Clinic which is based at Clayton Campus. Southern Synergy, a part of the Mental Health Program, supports the Program’s research and quality improvement activities.  The clinical service is supported by an aligned operational structure to enable the provision of high quality service through the creation of clinical-operational partnerships – to support staff, patients, carers and their families – as well as a strong professional structure that supports the governance of the health professional workforce. Together, we seek to deliver quality patient-centred health care and services that meet the needs of our diverse community.

Drug & Alcohol and Addiction Services

The Monash Health Drug & Alcohol Service (MHDAS) operationally reports through to the Mental Health Program and is committed to providing opportunities for change and growth by reducing drug use, the harms from drug use, improving physical and mental health, and reconnecting and or maintaining people’s connections to their family and the community. The principle catchment areas are the Cities of Greater Dandenong, Casey and the Shire of Cardinia with sites located in Dandenong, Pakenham, Cranbourne and Berwick.  The service employs approximately 75 EFT staff and budget of approximately $12.5 million. We provide a wide range of services including:

  • Public Intoxication Health Response Trial

  • Community Residential Withdrawal

  • Primary Health Clinic

  • Needle Syringe Program – fixed site, outreach and syringe dispensing machines

  • Mobile Overdose Response & Mobile Drug Safety

  • Proactive Overdose Response Initiative & Naloxone Subsidy

  • Aboriginal Metropolitan ‘Ice’ Partnership

  • Youth Supported Accommodation and Youth Outreach

  • Peer Led Network Trials and

  • Assessment, Counselling and Non-resi withdrawal (SECADA)

We employ multidisciplinary clinicians across these wide ranging services including Peer Workers with lived experience.

The Southern Dual Diagnosis Service operationally reports to the DCO of the Monash Health Drug & Alcohol Service and is a resource for all MHDAS staff offering support in further development to recognise and respond effectively to persons presenting with co-occurring mental health and substance use concerns.

About the role

Based in Dandenong, your primary focus will be to provide operational and administrative support to the Unit Head Monash Health and Director Clinical Operations of the Moonash Health Drug & Alcohol SErvices.  This role will provide a professional customer-focussed service within a framework of service improvement, legislative compliance, and the iCARE values of Monash Health.  Your key responsibilities will include:

  • Day-to-day diary management, including travel if required;

  • Liaising with Monash Health Management and some external government bodies;

  • Liaising with unit heads, operational directors, managers and team leaders within the MHP;

  • Liaising with medical, nursing and allied health clinicians;

  • Coordinating room bookings and uploading of relevant information to intranet;

  • Meeting coordination including venue booking, agenda preparation and minute taking;

  • Preparing high quality reports, presentations and documents;

  • Maintaining hardcopy and electronic filing system;

You are…

Highly organised and a confident communicator, who understands how to work effectively with different styles of managers.  You can demonstrate previous success in a similar Personal Assistant role, you have excellent computer skills and you are a great manager of your time. You will need a current Driver’s Licence and access to a reliable motor vehicle as you may need to travel across Monash Health campuses from time to time.

In return…

You’ll enjoy the variety that comes from working with a range of team members and external government organisations.  Monash Health positions us well to offer you the ability to access a wide range of opportunities and experiences as your skills and career progress. Monash Health recognises the value of equal employment opportunity and is committed to promoting fairness, equity and diversity in the workplace.

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services at recruitment@monashhealth.org.

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;

  • a clear Police Check conducted within the last three months;

  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and

  • proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

To comply with Victorian Public Health directions, all employees working in the Public Health system must be fully vaccinated against COVID-19 and are required to provide acceptable evidence of their vaccination status. To support your application, and to be compliant with any public health orders in place at the time of, and during, your employment, you will be required to upload evidence of full vaccination against COVID-19. Acceptable evidence is a copy of a Government Official Immunisation History Statement or Digital Certificate showing all vaccination dates. It is a requirement of Monash Health to collect, record and hold vaccination information. Offers of employment will only be made to candidates who can provide acceptable evidence that they meet full vaccination status.

Personal Assistant - MH Drug & Alcohol Services

Job type:

Not provided

Job classification:

Not provided


Debra Alexander - 0405180417

Personal Assistant - MH Drug & Alcohol Services