The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Role purpose 

Safer Prescribing Team

Pharmacy Student Interns assigned to the Safer Prescribing Team provide administrative support on processing and assessing Schedule 8 treatment permit applications, notifications and provide various project support including SafeScript projects.

Health Practitioner Compliance Monitoring Unit

Pharmacy Student Interns assigned to the Health Practitioner Compliance Monitoring Unit provide administrative and operational support in the investigation of and intervention in unlawful or unsafe practitioner conduct. They also contribute to general compliance and education projects.

Key accountabilities

Operating at value range 1, you will:

• SPT – assist with processing of Schedule 8 treatment permit applications and notifications
• HPCM – under direction, assist with the investigation of, and intervention in, unlawful or unsafe conduct
• provide administrative project support
• perform routine administrative tasks accurately and in a timely manner, including photocopying and registering, filing, delivering and despatching mail and other office papers
• accurately maintain basic office equipment and ensure stationery and other basic office equipment needs are met
• suggest improvements and work in collaboration to implement the agreed solutions
• keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements
• take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures
• demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.

Specialist expertise

1. Demonstrated knowledge of the workings of community and hospital pharmacy, preferably with working experience in either or both.

Knowledge and skills

1. Computer skills: understands the purpose of, and is able to use, common software applications for word processing and email.
2. Written communication: prepares basic letters, emails and reports using clear, concise and grammatically correct language; organises information in a logical sequence, includes content appropriate for the purpose and audience. 
3. Interpersonal skills: polite and considerate in dealing with others; aware of people's moods and temperament. 
4. Self-management: accepts responsibilities for own actions; focuses on the most important goals; has a realistic and balanced view of own strengths and weaknesses; recognises own feelings and personal prejudices and understands why they occur.

Personal qualities

1. Flexibility: adaptable, open to new ideas, accepts changed priorities without undue discomfort, recognises the merits of different options and acts accordingly.
2. Detail focus: observes fine details; identifies gaps in information; looks for logical sequences of information; highlights practical considerations of plans and activities.
3. Resilience: perseveres to achieve goals, even in the face of obstacles, copes effectively with setbacks and disappointments, remains calm and in control under pressure, accepts constructive criticism in an objective manner, without becoming defensive.
4. Teamwork: cooperates and works well with others in pursuit of team goals; collaborates and shares information; shows consideration, concern and respect for others' feelings and ideas; accommodates and works well with the different working styles of others; encourages resolution of conflict within the group.

Qualifications

Currently completing third year pharmacy degree, to commence fourth year pharmacy degree in 2024.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.

HOW TO APPLY:

Applicants are encouraged to apply online, submitting a cover letter and a current resume. For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Victorian Public Sector employees and other JSE-eligible applicants will receive priority consideration for this role and are encouraged to apply directly via the Jobs & Skills Exchange (JSE).

For further information please visit the Department of Health. Click 'Apply Now' to submit your interest in this position.